Administrative Assistant

IGT

Office & Operations Coordinator ensuring efficient day-to-day operations of Belgrade studio. Providing administrative support and collaborating cross-functionally with Finance, HR, and external partners.

Posted 7/2/2026full-timeBelgrade • 🇷🇸 SerbiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support, managing employee records, and coordinating logistics in a fast-paced, multinational environment. Proficient in Microsoft Office and experienced in using tools like SAP and Clarity for operational efficiency.

Highest-signal resume keywords

Administrative SupportOrganizational SkillsMicrosoft Office ProficiencyStakeholder ManagementData Reconciliation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office CoordinationData ManagementTravel CoordinationReport PreparationTime Allocation TrackingCompliance ManagementDocumentation PreparationOperational ReportingAbsence TrackingVendor Liaison

Soft Skills

Attention to DetailCommunication SkillsProblem-SolvingCollaborationAdaptability

Tools & Technologies

Microsoft ExcelSAPClarityJIRAAI Tools

Industry Keywords

Administrative ProcessesOperational ChallengesEmployee RecordsHealth Insurance CoordinationInternational Business Travel

About the role

Key responsibilities & impact

Provide day-to-day administrative support to employees and management
Maintain employee records, data, and internal systems
Coordinate private and mandatory health insurance processes
Track vacations, sick leave, and absence records
Prepare official documentation, confirmations, and internal communication
Manage visitor access and office coordination
Collaborate with Finance on documentation, purchase orders, and payments
Coordinate international business travel through approved agencies
Prepare travel itineraries and supporting documentation
Manage visa application documentation and submissions
Arrange travel insurance and ensure compliance with policies
Track employee time allocation across projects and games
Prepare operational and financial reports based on working hours and allocation.
Act as a coordination point for operational queries across departments
Support teams in resolving administrative and operational challenges
Monitor and reconcile data across Clarity, Excel, and internal systems
Ensure accuracy of overtime reporting and approvals
Identify discrepancies and drive resolution with stakeholders
Prepare reports for Finance and leadership teams
Coordinate workspace allocation, office moves, and seating changes
Track equipment, furniture, and workplace needs
Liaise with building management and vendors for maintenance and repairs
Manage parking allocation and tracking
Maintain records of licenses and compliance-related data
Track renewals and ensure timely updates
Support PlayDigital administrative processes
Coordinate logistics including venues, travel, and vendors

Requirements

What you’ll need

3+ years of experience in administrative, office coordination, or operations roles
Strong organizational skills and attention to detail
Excellent communication and stakeholder management abilities
Ability to work in a fast-paced, multinational environment both from home and office.
Proficiency in Microsoft Office (Excel required)
Experience with SAP, Clarity, JIRA, any art, video, presentation or similar tools is a plus
Experience with AI usage in Office and Management world is a big plus.

Benefits

Comp & perks

Health insurance
Professional development opportunities