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About the role
Key responsibilities & impact- Provide day-to-day administrative support to employees and management
- Maintain employee records, data, and internal systems
- Coordinate private and mandatory health insurance processes
- Track vacations, sick leave, and absence records
- Prepare official documentation, confirmations, and internal communication
- Manage visitor access and office coordination
- Collaborate with Finance on documentation, purchase orders, and payments
- Coordinate international business travel through approved agencies
- Prepare travel itineraries and supporting documentation
- Manage visa application documentation and submissions
- Arrange travel insurance and ensure compliance with policies
- Track employee time allocation across projects and games
- Prepare operational and financial reports based on working hours and allocation.
- Act as a coordination point for operational queries across departments
- Support teams in resolving administrative and operational challenges
- Monitor and reconcile data across Clarity, Excel, and internal systems
- Ensure accuracy of overtime reporting and approvals
- Identify discrepancies and drive resolution with stakeholders
- Prepare reports for Finance and leadership teams
- Coordinate workspace allocation, office moves, and seating changes
- Track equipment, furniture, and workplace needs
- Liaise with building management and vendors for maintenance and repairs
- Manage parking allocation and tracking
- Maintain records of licenses and compliance-related data
- Track renewals and ensure timely updates
- Support PlayDigital administrative processes
- Coordinate logistics including venues, travel, and vendors
Requirements
What you’ll need- 3+ years of experience in administrative, office coordination, or operations roles
- Strong organizational skills and attention to detail
- Excellent communication and stakeholder management abilities
- Ability to work in a fast-paced, multinational environment both from home and office.
- Proficiency in Microsoft Office (Excel required)
- Experience with SAP, Clarity, JIRA, any art, video, presentation or similar tools is a plus
- Experience with AI usage in Office and Management world is a big plus.
Benefits
Comp & perks- Health insurance
- Professional development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Office CoordinationData ManagementTravel CoordinationReport PreparationTime Allocation TrackingCompliance ManagementDocumentation PreparationOperational ReportingAbsence TrackingVendor Liaison
Soft Skills
Attention to DetailCommunication SkillsProblem-SolvingCollaborationAdaptability