Office Administrator IV

IGT

Office Administrator IV managing daily operations at Full Tilt Studio office in Chicago. Supporting leadership and ensuring smooth office operations through coordination and administration.

Posted 5/6/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $28 - $32 per hourWebsite

About the role

Key responsibilities & impact

Serve as the primary point of contact for office operations, including vendor coordination and building management
Oversee shipping and receiving, including mail distribution and outgoing shipments
Manage conference room and showroom scheduling, supporting meetings, trainings, and customer visits
Coordinate and support on-site events, including logistics, catering, and setup
Provide administrative support across multiple studio locations (Chicago, Reno, Las Vegas)
Arrange travel and prepare expense reports, ensuring accuracy and compliance with company policies
Maintain office facilities by coordinating repairs, maintenance, and vendor services
Greet and assist guests, creating a professional and welcoming office environment
Support leadership with calendar management, scheduling, and special projects
Troubleshoot basic office technology issues or coordinate support as needed
Act as a general “go-to” resource for employees and operational needs

Requirements

What you’ll need

3+ years of experience in administrative, office management, or executive support roles
Strong organizational skills with the ability to manage multiple priorities independently
Excellent communication and interpersonal skills, with a customer-service mindset
Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint)
Experience coordinating travel, expenses, meetings, and events
Ability to work cross-functionally with internal teams, vendors, and leadership
Strong problem-solving skills and attention to detail
Associate degree or equivalent experience required; bachelor’s degree preferred
Comfortable working in a fast-paced environment with changing priorities

Benefits

Comp & perks

Discretionary bonus opportunities
Comprehensive health, dental, and vision coverage
Paid time off and wellness programs
Tuition reimbursement
401(k) with company contributions
Additional benefits including disability coverage and identity protection

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportoffice managementvendor coordinationshipping and receivingcalendar managementexpense reportingevent coordinationtravel coordinationproblem-solvingattention to detail

Soft Skills

organizational skillscommunication skillsinterpersonal skillscustomer-service mindsetability to manage multiple prioritiescross-functional collaborationadaptabilityprofessionalismteam supportresourcefulness

Certifications

Associate degreeBachelor's degree