Managing Director – Office and Facilities Management

IFF

Managing Director of Office and Facilities Management for IFF focusing on operational efficiency and workplace culture. Leading a newly formed function to support organizational goals in equity and diversity.

Posted 7/17/2026full-timeChicago • Illinois, Missouri • 🇺🇸 United StatesLead💰 $125,000 - $160,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and facilities planning, with a strong focus on financial management, vendor relations, and compliance standards. Proven ability to support hybrid work environments and manage multiple locations effectively.

Highest-signal resume keywords

Office ManagementFacilities ManagementBudget OwnershipVendor ManagementLease Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities PlanningFinancial ManagementBudget OversightContract NegotiationInvoice ManagementPurchasing Card AdministrationCapEx ProposalsReal Estate CoordinationVendor ManagementHybrid Workforce Support

Soft Skills

LeadershipCommunicationCollaborationProblem-SolvingOrganizational Skills

Certifications & Qualifications

IFMA CFMIFMA FMP

Industry Keywords

Health and Safety StandardsCompliance StandardsOffice OperationsWorkplace OperationsBroker Relationships

About the role

Key responsibilities & impact

Build and lead the newly formed Office & Facilities function
Manage office operations, real estate and facilities planning
Oversee financial management and budget oversight
Handle office vendor and supplier management
Support people and culture initiatives
Ensure health, safety, and compliance standards are met

Requirements

What you’ll need

High school diploma or equivalent required
Associate’s or bachelor’s degree in Facilities Management, Business Administration, or a related field is preferred, but not required
Minimum of eight years of office management, workplace operations, or facilities management experience, including managing facilities across three or more locations
Demonstrated experience with lease management, broker relationships, and real estate coordination
Budget ownership experience, including invoice management, purchasing card administration, and CapEx proposals
Strong vendor management and contract negotiation skills
Experience supporting hybrid or distributed workforces
IFMA CFM, FMP, or similar certification preferred but not required

Benefits

Comp & perks

Medical, dental, and vision insurance
Paid time off
401(k) retirement plan with employer contribution
Life Insurance
Short and long term disability
Professional development stipend
Wellness programs
Employee assistance
Referral Bonuses