IFF

Executive Assistant

IFF

full-time

Posted on:

Location Type: Hybrid

Location: Hilversum • Netherlands

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About the role

  • Manage intricate calendars and navigate scheduling conflicts with ease.
  • Organize engaging meetings by booking the perfect rooms, coordinating attendees, arranging catering, and crafting agendas.
  • Plan international travel and handle expense processes through SAP Concur.
  • Prepare, refine, and enhance correspondence, presentations, and reports to ensure clarity and impact.
  • Foster clear and timely communication on behalf of the executive, building trust and transparency.
  • Support informed decision-making with insightful research, data analysis, and comprehensive summaries.
  • Track and manage key projects to ensure deadlines are met, and deliverables are achieved.
  • Champion strategic improvements that align with business goals while nurturing strong, collaborative relationships.

Requirements

  • Bachelor's degree (preferred) or equivalent professional experience in a relevant field.
  • At least three years of experience as a Personal or Executive Assistant, preferably in a complex organizational structure.
  • Excellent written and verbal communication skills in English.
  • Advanced proficiency in Microsoft 365 applications (including Teams, SharePoint, OneDrive, Excel, and PowerPoint); experience with SAP is an added advantage.
  • Demonstrated ability to coordinate intricate international travel arrangements, navigating different time zones and cultural considerations with ease.
  • Exceptional organization and prioritization skills, thriving in fast‑paced settings with a proactive and solutions‑driven approach.
  • Comfortable with ambiguity and adaptable to changing priorities and business needs.
  • Strong interpersonal and communication skills, with the ability to build relationships across diverse teams and locations, and proficient in digital tools that support productivity and remote collaboration.
Benefits
  • Competitive compensation and benefits designed to support your well-being.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysisproject managementcalendar managementtravel coordinationexpense management
Soft Skills
communication skillsorganizational skillsprioritization skillsinterpersonal skillsadaptability
Certifications
Bachelor's degree