Vendor Contracts Administrator – IT VMO

IEHP

Vendor Contract Administrator managing the negotiation and lifecycle of IT vendor contracts at IEHP. Overseeing compliance and performance management while collaborating with various teams.

Posted 7/2/2026full-timeRancho Cucamonga • 🇺🇸 United StatesMid-LevelSenior💰 $91,249 - $120,910 per yearWebsite

About the role

Key responsibilities & impact

Establish contract management objectives, procedures, templates, and workflow processes for vendor contracts and deliverable schedules.
Maintain a contract management database that contains all executed contracts, as well as contracts that are under development but are not yet active.
Moreover, track obligations, deliverables, and contract change notes. Manage and control access to documents as appropriate.
Develop contracts that clearly outline responsibilities, deliverables and costs that can be translated to effective performance and cost management.
Work with legal representatives to develop and insert appropriate legal protections in contracts, as warranted.
Work with all teams (security, compliance and tax, HR, accounts payable [AP], etc.) to ensure that vendors are performing in accordance with existing requirements and regulatory obligations.
Develop a knowledgebase of negotiating strategies, best practices, and negotiation personnel and teams.
Make improvements to processes, procedures, workflow, and organizational structures for contract management.
Administer commercial and financial arrangements with vendors to include billing, invoicing, performance incentives and remedies, and internal chargebacks, where appropriate.
Work alongside procurement colleagues to assist with developing statements of work (SOWs) and understand any current requests for information (RFIs), requests for quotation (RFQs), and requests for proposal (RFPs) that are in the pipeline.
Work with vendors and key stakeholders to establish clear contract change control processes.
Perform any other duties as required to ensure Health Plan operations and department business needs are successful.

Requirements

What you’ll need

Minimum of four (4) years of relevant experience including negotiating and managing contract life cycles, with an emphasis on technology or IT service agreements required
Experience in managing large complex contracts in one or more IT categories, including hardware, software, service, and communication
Experience working with all key departments (security, compliance, finance, tax, AP, legal and procurement)
ITIL experience desired, but not required
Bachelor’s degree in Business, Economics, Psychology, Computer Science, Mathematics, Statistics, or Finance from an accredited institution
In lieu of the required Bachelor’s degree, a minimum of four (4) years of additional relevant work experience is required for the position
Four (4) additional years of experience in a Purchasing Department or Equivalent Agency, in which primary responsibilities included contract negotiation, development of contract standards and procedures, and development of multi-year or major high value agreements with an emphasis on technology or IT service agreements

Benefits

Comp & perks

Competitive salary
State of the art fitness center on-site
Medical Insurance with Dental and Vision
Life, short-term, and long-term disability options
Career advancement opportunities and professional development
Wellness programs that promote a healthy work-life balance
Flexible Spending Account – Health Care/Childcare
CalPERS retirement 457(b) option with a contribution match
Paid life insurance for employees
Pet care insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Contract NegotiationContract DevelopmentVendor ManagementPerformance ManagementBilling and InvoicingStatement of Work (SOW) DevelopmentRequest for Proposal (RFP) ManagementChange Control ProcessesRegulatory ComplianceData Management

Soft Skills

Organizational SkillsCommunication SkillsProblem-Solving SkillsInterpersonal Skills