Seminar Event Coordinator
IDEXX
full-time
Posted on:
Location Type: Remote
Location: New Hampshire • United States
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Tech Stack
About the role
- Analyze metrics and communicate results to internal partners.
- Project manage educational events to ensure consistency and collaboration while following established guidelines, processes and tools.
- Partner with field to support territory growth and educational strategy.
- Partner with Medical Outreach team on scheduling and speaker management.
- Develop and coordinate documents related to events and communications.
- Primary point of contact for scheduled event participants and attendees, and other potential internal/external customers interested in attending or participating in the events.
- Ability to manage work flow in IDEXX learning management system.
- Create pertinent SOP documents, as assigned.
- Market event; manage invites, registration, fax blast, run event radius report.
- Responsible for communication to field around event details, including, pre-at-post.
- Effectively and consistently communicate and champion best practices and logistics to customers/stakeholders at all levels of management, gaining buy in from stakeholders, and educating others as needed.
- Collaborate with internal planning partners to confirm event venues and details.
- Ability to manage third party vendors.
- Develop and continually learn, grow and strengthen individual capabilities, staying current with industry trends and best in class practice.
- Develop and improve understanding of organization's educational goals and target topics, and speakers to meet the business priorities.
- Train new team members, as needed.
- Perform other duties as assigned.
Requirements
- Bachelors Degree in Communications, Marketing, Business or related field; or an equivalent combination of related education and experience.
- 3-5 years of related marketing, conference event planning and/or project management experience required.
- Certification in meeting planning or project management a plus.
- Excellent client relations and customer service skills.
- Excellent written and verbal communication skills.
- Proven project management skills; ability to prioritize and manage multiple projects, and to lead and drive projects to completion.
- Ability to adapt quickly to changes and make sound decisions under tight timeframes and deadlines.
- Ability to maintain focus on priorities while multi-tasking.
- Problem solving skills; ability to anticipate and resolve issues, providing fast solutions to unexpected issues.
- Strong attention to detail.
- Strong organizational skills.
- Flexible, self motivated, organized and confident.
- Ability to professionally represent IDEXX to potential customers.
- Ability to interact with multiple levels of management and various functional departments and externally with customers.
- Demonstrated initiative and drive with ability to work independently, collaboratively, and as part of a team.
- Ability to understand basic financial concepts such as ROI and budget management.
- Proficiency in MS office applications–with advanced knowledge of spreadsheet and database software preferred.
- Understanding of SAP, SFDC, Tableu, and Business Intelligence.
- Basic knowledge of HTML a plus.
Benefits
- Competitive compensation
- Incentives
- Benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementevent planningcustomer serviceproblem solvingbudget managementHTMLmetrics analysisSOP developmentcommunication strategymarketing
Soft Skills
excellent written communicationexcellent verbal communicationattention to detailorganizational skillsflexibilityself-motivationinitiativecollaborationadaptabilitystakeholder engagement
Certifications
meeting planning certificationproject management certification