Placement Affiliation Agreement Administrator

iDesign

Contractor managing clinical affiliation agreements across university partner programs. Ensuring smooth placement processes and maintaining communication between stakeholders.

Posted 6/17/2026contractRemote • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage clinical affiliation agreements from initial request through final signature and database entry across multiple university partner programs
Coordinate between school partners, clinical facilities, and internal legal counsel throughout the negotiation and agreement process
Review contract language and attachments for accuracy, appropriateness, and program-specific requirements before agreements move forward
Track the affiliation agreement pipeline and deliver regular status updates so internal stakeholders stay informed on contract progress and any escalation needs
Coordinate time-sensitive agreement requests during peak placement periods alongside the placement team
Keep site, preceptor, and contract data accurate and current within Exxat
Identify site-specific and state-specific student clearance requirements across clinical agency locations
Support placement advisors with student compliance and clearance onboarding on a case-by-case basis, including data entry and status tracking in the placement portal
Deliver data summaries and pipeline reports to support internal stakeholder communication and placement coordination

Requirements

What you’ll need

Bachelor's degree required
3+ years of experience in higher education, preferably in field placement, clinical education, or contracts coordination
Demonstrated experience facilitating clinical affiliation agreements, MOUs, or education affiliation agreements
Strong written communication skills with the ability to correspond professionally and precisely with external partners and facilities
Highly organized with the ability to manage a high-volume pipeline across multiple concurrent accounts
Comfortable working in Google Workspace (Sheets required) and clinical placement management systems; Exxat experience strongly preferred
Familiarity with FERPA and appropriate handling of student records and PII
Able to manage competing project timelines and prioritize independently

Benefits

Comp & perks

Work on a remote, part-time, hourly, 1099 independent contractor role
Autonomy in managing work schedule
Essential coordination meetings during standard business hours

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract negotiationdata entrystatus trackingpipeline managementstudent complianceclearance onboardingaffiliation agreementsMOUsclinical education

Soft Skills

strong written communicationhighly organizedability to manage high-volume pipelineproject managementprioritization

Certifications

Bachelor's degree