Placement Affiliation Agreement Administrator
iDesign
contract
Posted on:
Location Type: Remote
Location: Remote • Texas • 🇺🇸 United States
Visit company websiteJob Level
Junior
About the role
- Maintain and update accurate site, preceptor, and placement records within the placement management system and Google Sheets.
- Prepare, upload, and organize site and preceptor documentation prior to each placement term.
- Conduct ongoing data quality checks, including eliminating duplicates and updating contact and site information.
- Track contract status and documentation progress across programs and placement cycles.
- Collect and manage required onboarding documentation from clinical partners.
- Maintain updated records of site clearance and onboarding requirements in the placement portal.
- Collaborate with Placement Advisors to gather site details needed for clinical affiliation agreements.
- Assist with contract workflows, including: Identifying and confirming correct site contacts, Uploading agreements and related documents into the placement portal, Tracking progress through review and execution, Relaying updates between sites and institutional legal/contracts teams.
- Respond to student inquiries related to placement paperwork, compliance requirements, and clearance timelines, providing accurate procedural guidance.
- Communicate next steps and expectations while maintaining privacy and professionalism.
- Maintain FERPA-compliant communication practices; document student communications and escalate issues to Placement Advisors as needed.
Requirements
- Ability to maintain confidentiality and handle sensitive information responsibly; familiarity with FERPA is a must.
- Associate’s or Bachelor’s degree preferred.
- Experience in higher education, healthcare education, academic placement coordination, or related administrative roles preferred.
- One year of administrative or operations experience (experience supporting contract workflows is a plus).
- Proficiency in Google Workspace (especially Google Sheets); capable of mastering new technology systems quickly.
- Strong understanding of process workflows and data management.
Benefits
- Contractors have autonomy in managing their work schedule, provided that deadlines, quality standards, and agreed-upon deliverables are met.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data managementcontract workflowsdocument managementdata quality checksonboarding documentationprocess workflows
Soft skills
confidentialitycommunicationorganizational skillsprofessionalismproblem-solving
Certifications
Associate’s degreeBachelor’s degree