Ideematec

Executive Assistant

Ideematec

full-time

Posted on:

Location Type: Hybrid

Location: Wallerfing • Germany

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About the role

  • Drive and coordinate strategic initiatives from planning and alignment through to successful implementation in collaboration with the Executive Team
  • Work closely with HR, Finance and other business functions on topics such as organizational development, risk management, shareholder relations and international growth projects
  • Serve as the central interface between the Executive Team, employees and external stakeholders—ensuring clear information flow, professional alignment and timely implementation of actions
  • Support projects in change management, organizational optimization and process improvement
  • Prepare, refine and coordinate internal and external communication formats—reports, presentations, newsletters, meeting materials—and prepare and document executive, shareholder and advisory board meetings
  • Organize and prioritize the executive’s day-to-day operations, including calendar management, meeting preparation and, above all, structured follow-up on open action items
  • Plan and execute company-wide formats such as town halls, workshops and internal events
  • Ensure the highest level of discretion and integrity in all executive matters, while confidently prioritizing tasks and professionally representing the company

Requirements

  • University degree in Business Administration, Management or a comparable field—or equivalent relevant professional experience
  • Several years of experience supporting executive management, in executive-level assistance, or in a comparable role with significant operational and strategic responsibility
  • Experience organizing, steering and implementing complex projects
  • Preferably experience in data analysis, budget management, operations or process optimization
  • Strong communication skills—both written and verbal—with the ability to prepare content tailored to specific audiences and convey messages appropriately
  • High degree of autonomy, reliability and strong organizational and prioritization skills
  • Confident presence and the ability to coordinate, moderate and prepare decisions even without formal managerial authority
  • Excellent German and English language skills
Benefits
  • 30 days of vacation and flexible working hours for a genuine work–life balance
  • €50 tax-free monthly allowance as a shopping card
  • Attractive company pension plan with a 20% employer contribution
  • Company bike leasing and an extensive corporate benefits program
  • Structured onboarding plus time and budget for professional development that truly advances your career
  • Modern equipment and a flexible hybrid working model
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysisbudget managementoperationsprocess optimizationproject management
Soft Skills
communication skillsorganizational skillsprioritization skillsautonomyreliabilitydiscretionprofessional representationcoordinationmoderation
Certifications
University degree in Business AdministrationUniversity degree in Management