Administrative Assistant

Ideal Siding

Administrative Assistant providing broad administrative and project support at Ideal Siding. Supporting HR, executive leadership, and various teams in a fast-growing environment.

Posted 7/18/2026full-timeVancouver • 🇨🇦 CanadaJuniorMid-Level💰 $45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including experience in managing executive communications, coordinating meetings, and maintaining detailed documentation. Proficient in Google Workspace and Microsoft Excel, with a focus on attention to detail and effective relationship-building.

Highest-signal resume keywords

Administrative SupportCalendar ManagementGoogle Workspace ProficiencyCommunication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementMeeting CoordinationProject CoordinationData TrackingTemplate Creation

Soft Skills

Relationship BuildingProactive AttitudeOwnership MindsetFollow-Up Skills

Tools & Technologies

Microsoft ExcelGoogle Workspace

Industry Keywords

Administrative AssistantHR AssistantOffice CoordinatorExecutive Leadership Support

About the role

Key responsibilities & impact

Maintain and update internal spreadsheets, shared drives, databases, trackers, and documentation.
Manage shared inboxes, correspondence, scheduling, follow-ups, and basic calendar coordination.
Create and update templates, forms, process documents, and internal resources.
Help coordinate team meetings, internal events, training sessions, cross-functional projects, agendas, and meeting logistics.
Support HQ teams with administrative tasks, project coordination, action item tracking, and deadline follow-up during busy periods.
Assist with job postings, candidate scheduling, interview coordination, recruiting communication, and follow-ups.
Help maintain HR and recruiting trackers, onboarding materials, employee files, internal documents, and people-related admin resources.
Communicate professionally with executive leadership, department leads, and internal team members.
Provide basic administrative support to leaders, prepare simple reports, agendas, and follow-up summaries as needed.

Requirements

What you’ll need

2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role.
Experience working directly with executive leadership or senior leaders in a professional setting.
Strong communication, follow-up, and relationship-building skills.
Excellent attention to detail and ability to manage multiple priorities and deadlines.
Comfortable with basic calendar management, meeting coordination, and administrative project support.
Proficiency in Google Workspace, Microsoft Excel, and document management tools.
A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift.

Benefits

Comp & perks

36-hr work week for a healthy work/life balance
Company parties
Competitive salary
Dental insurance
Flexible schedule
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance