Administrative Assistant

Ideal Siding

Administrative Assistant supporting various teams through organization and project coordination at Ideal Siding. Engages in administrative tasks, HR support, and maintaining documentation for office efficiency.

Posted 7/18/2026full-time🇨🇦 CanadaJuniorMid-Level💰 $45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Google Workspace and Microsoft Excel, effective communication with executive leadership, and meticulous attention to detail in managing multiple priorities and deadlines.

Highest-signal resume keywords

Administrative SupportCalendar ManagementProject CoordinationCommunication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementData TrackingTemplate CreationProcess DocumentationOnboarding Coordination

Soft Skills

Relationship BuildingProactive AttitudeOwnership Mindset

Tools & Technologies

Google WorkspaceMicrosoft Excel

Industry Keywords

Administrative AssistantHR AssistantOffice CoordinatorExecutive LeadershipMeeting Coordination

About the role

Key responsibilities & impact

Maintain and update internal spreadsheets, shared drives, databases, trackers, and documentation.
Manage shared inboxes, correspondence, scheduling, follow-ups, and basic calendar coordination.
Create and update templates, forms, process documents, and internal resources.
Help coordinate team meetings, internal events, training sessions, cross-functional projects, agendas, and meeting logistics.
Support HQ teams with administrative tasks, project coordination, action item tracking, and deadline follow-up during busy periods.
Assist with job postings, candidate scheduling, interview coordination, recruiting communication, and follow-ups.
Help maintain HR and recruiting trackers, onboarding materials, employee files, internal documents, and people-related admin resources.
Support onboarding coordination and work with hiring managers and leadership to keep HR and recruiting processes organized and moving forward.
Communicate professionally with executive leadership, department leads, and internal team members.
Provide basic administrative support to leaders, prepare simple reports, agendas, and follow-up summaries as needed.
Handle confidential and sensitive information with professionalism and discretion.

Requirements

What you’ll need

2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role.
Experience working directly with executive leadership or senior leaders in a professional setting.
Strong communication, follow-up, and relationship-building skills.
Excellent attention to detail and ability to manage multiple priorities and deadlines.
Comfortable with basic calendar management, meeting coordination, and administrative project support.
Proficiency in Google Workspace, Microsoft Excel, and document management tools.
A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift.

Benefits

Comp & perks

36-hr work week for a healthy work/life balance
Company parties
Competitive salary
Dental insurance
Flexible schedule
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance