Administrative Assistant
Ideal Siding
full-time
Posted on:
Location Type: Hybrid
Location: Hybrid - CA • California • 🇺🇸 United States
Visit company websiteSalary
💰 $45,000 per year
Job Level
Junior
About the role
- Report to and closely communicate with the Brand President on all compliance-related matters.
- Review, collect, and track insurance certificates (COIs) from franchisees and vendors.
- Ensure current copies of business licenses, permits, and registrations are maintained.
- Monitor expiration dates and follow up for renewals or updated documents.
- Keep compliance records organized and easily accessible in digital systems.
- Maintain and update internal spreadsheets, shared drives, and databases.
- Manage shared inboxes and assist with correspondence and scheduling.
- Create and update templates, forms, and internal documentation.
- Help coordinate team meetings, events, and training sessions.
- Provide additional administrative support to leadership and other departments as needed.
Requirements
- Previous experience as an Administrative Assistant or in a similar role.
- Excellent attention to detail and strong organizational skills.
- Ability to manage multiple priorities and deadlines with accuracy.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Microsoft Excel, and general office software.
- A proactive attitude and a knack for follow-through.
Benefits
- 36-hr work week for a healthy work/life balance
- Company parties
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdocument managementcompliance trackinginsurance certificate managementrecord keepingtemplate creationdata organizationschedulingevent coordinationtraining session coordination
Soft skills
attention to detailorganizational skillstime managementcommunication skillsproactive attitudefollow-throughmultitaskingcollaborationproblem-solvingadaptability