Payroll Specialist

Ideagen

Payroll Specialist managing payroll processes across India and Malaysia for Ideagen. Ensuring accurate and timely payroll operations while collaborating with outsourced providers and finance teams.

Posted 5/12/2026full-timeHyderabad • 🇮🇳 IndiaJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Lead the monthly input and processing of Ideagen payrolls across India and Malaysia using Workday, our people management system.
Manage payroll operational calendars to ensure all processing deadlines are met consistently across both countries.
Act as the primary point of contact for all India and Malaysia payroll queries from employees, managers and the People team.
Manage relationships with outsourced payroll service providers, ensuring accuracy, timeliness and contractual compliance.
Oversee data entry and administration of all payroll-related activities, maintaining confidentiality and accuracy throughout.
Provide guidance to managers and the People team on the processing of payments, allowances and benefits in line with local legislation.
Ensure all third-party payments and regulatory reporting are completed accurately and on time.
Review and approve bank files for employee payments in line with authorization protocols.
Process monthly payroll changes including starters, leavers, salary adjustments and statutory changes.
Participate in cross-training with the wider India-based Finance team to ensure knowledge sharing, process documentation and payroll cover capability across the regional function.
Maintain up-to-date process documentation to support audit readiness and operational resilience.
Proactively identify opportunities to improve, streamline or automate payroll processes in line with Ideagen's transformation agenda.
Ensure accurate and timely payroll accounting during month-end close activities, including booking payroll journals, accruals, provisions, and related reconciliations in compliance with accounting standards and company policies.
Support the global finance team by providing detailed headcount cost analysis, employee cost reporting, trend analysis, and variance explanations to aid budgeting, forecasting, and management decision-making.
Perform monthly balance sheet reconciliations for payroll and employee-related accounts, identify and investigate open or unreconciled items, and proactively follow up with relevant stakeholders to ensure books are accurate and up to date.
Prepare detailed monthly P&L variance analysis, highlighting key movements, cost fluctuations, and business drivers, and present findings to management with clear explanations and actionable insights.
Collaborate closely with the India Finance team to support month-end close activities, statutory compliance requirements, accounting operations, audits, reporting deliverables, and other ad-hoc finance-related activities as required.
Support internal and external audit requirements by preparing schedules, reconciliations, supporting documentation, and responding to audit queries related to payroll and finance operations.

Requirements

What you’ll need

Proven payroll experience, either in-house or with a third-party managed service provider.
Detailed knowledge of India payroll legislation and Indian accounting (cost entries, month end accruals, Intercompany journals, reconciliations, month end task).
Experience of managing India and Malaysia payrolls and secondment related compliances and accounting.
Ability to handle confidential information with discretion and professionalism.
Highly numerate with excellent attention to detail.
Able to manage multiple payroll deadlines simultaneously in a fast-paced, growing organization.
Confident communicating with stakeholders at all levels across Finance, People and the wider business.
Advanced Excel proficiency with ability to leverage complex financial modeling and data analysis techniques.
Experience of managing flexible employee benefits.
Experience supporting payroll system implementations or transformation programmes.
Familiarity with Workday or similar HRIS/payroll platforms.
Experience working within a global or multi-country payroll environment.
CA Intermediate or Qualified Chartered Accountant with 2–3 years of relevant experience preferred.
MBA in Finance from a reputed/professional institution.
ICWA/CMA or any other professional qualification in Finance and Accounting.
Postgraduate degree in Commerce (M.Com) or equivalent finance-related qualification.

Benefits

Comp & perks

Benefits at Ideagen

ATS Keywords

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Hard Skills & Tools

payroll processingfinancial modelingdata analysismonth-end close activitiesbank file reviewbalance sheet reconciliationP&L variance analysisstatutory compliancepayroll accountingemployee cost reporting

Soft Skills

attention to detailconfidentialitystakeholder communicationmulti-taskingprofessionalismguidancerelationship managementprocess improvementteam collaborationknowledge sharing

Certifications

CA IntermediateQualified Chartered AccountantMBA in FinanceICWACMAPostgraduate degree in Commercefinance-related qualification