Payroll Specialist

ICW Group

Payroll Specialist administering payroll processes for ICW Group companies across multiple states. Ensuring compliance with legal requirements and maintaining payroll data management.

Posted 4/23/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 $68,481 - $115,489 per yearWebsite

About the role

Key responsibilities & impact

Administers the Payroll system for all ICW Group Companies
Initiates process and sets up ICW companies as employers in new states, completing required paperwork and securing tax id
Processes payroll-related documents and responds to state disability, unemployment, and employment verification requests
Administers annual end of year and W-2 processes ensuring accurate, complete data is provided within the established legal deadlines
Prepares and processes off-cycle payrolls and manual checks as needed for new hires, terminations, bonuses, or other payments
Responds to payroll-related inquiries and resolves concerns
Maintains current working knowledge of payroll software and tax laws for all states with employees
Identifies and recommends updates to payroll processing and procedures
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including team member timesheets, salaries, benefits, garnishments, taxes, and other deductions
Prepares and maintains accurate records and reports of payroll transactions
Ensures all team members are paid within legal time requirements and with proper calculations

Requirements

What you’ll need

High school diploma or general education degree (GED) required
Associate’s degree in HR, Payroll or Accounting preferred
Minimum of 5 years payroll experience with at least two years working in a multi-state employer environment required
Demonstrated knowledge of Payroll processing and timekeeping best practices, basic Accounting principles, California and federal wage and hour law
Competent in the use of Microsoft Word, Microsoft Excel, and Microsoft Outlook
Demonstrated proficiency in using HRIS, Payroll and Timekeeping systems, preferably experience with Workday software

Benefits

Comp & perks

Health insurance
401K retirement plans and company match
Paid Time Off
Paid holidays throughout the calendar year
Bonus potential for all positions

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingtimekeeping best practicesbasic accounting principlesmulti-state payroll experienceW-2 processesoff-cycle payrollsmanual checkspayroll updatespayroll transactionsrecord keeping

Soft Skills

problem solvingcommunicationattention to detailorganizational skillscustomer service

Certifications

high school diplomaGEDassociate's degree in HRassociate's degree in Payrollassociate's degree in Accounting