Manager, Proposals

ICON plc

Managing clinical-trial proposals and budgets for ICON, a global healthcare intelligence and research organization. Leading Proposal Development Associates and supporting pharmaceutical, biotechnology, and medical-device business development.

Posted 8/14/2026full-timeDublin • 🇮🇪 IrelandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing proposal development processes, including the preparation of high-quality client-focused proposals and budgets. Proven ability to lead and mentor teams while ensuring compliance with business development standards and timelines.

Highest-signal resume keywords

Proposal Development ManagementClient-Focused Proposal PreparationRFP Evaluation and InterpretationTeam Recruitment and TrainingSOP and Process Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal GenerationBudget PreparationContract SpecificationClient Grid DevelopmentTimeline ManagementProcess DevelopmentQuality Assurance

Soft Skills

LeadershipMentoringCommunicationCollaboration

Industry Keywords

Clinical-Trial ProposalsBusiness Development SOPsRequests for Proposals (RFPs)Performance ReviewsAdministrative Compliance

About the role

Key responsibilities & impact

Support Business Development in winning new business for ICON
Manage a team of Proposal Development Associates
Deliver high-quality client-focused proposals, budgets, and client grids for new business opportunities
Evaluate client requirements for incoming RFPs and assign them to appropriate Proposal Development Associates
Manage and oversee proposal and budget preparation, review, and submission
Lead Proposal Development Associates throughout the proposal generation process and attend relevant meetings
Coordinate involvement of Senior Management, Operations, and Sales throughout proposal and budget preparation
Oversee accurate preparation of budgets and contract specifications
Meet proposal submission timelines and adhere to Business Development SOPs and Working Procedures
Attend bid defenses and other client meetings in a support role
Keep Senior Management apprised of proposal status and escalate issues or concerns
Recruit, train, mentor, and conduct performance reviews for Proposal Development Associates
Develop training plans and assist with training and educational materials
Provide backup to the Associate Director, Proposals
Contribute to SOPs, Working Procedures, and Business Development job descriptions
Develop processes and tools to improve proposal and contract accuracy and quality
Support departmental process improvements and participate in special projects
Comply with ICON administrative, training, and human resources policies

Requirements

What you’ll need

Experience managing Proposal Development Associates and proposal-generation processes
Ability to prepare high-quality client-focused proposals, budgets, and client grids
Ability to evaluate and interpret client requirements in Requests for Proposals (RFPs)
Knowledge of clinical-trial proposals, budgets, and contract specifications
Ability to manage proposal timelines and adhere to Business Development SOPs and Working Procedures
Ability to coordinate Senior Management, Operations, and Sales involvement
Experience recruiting, training, mentoring, and evaluating team members
Ability to develop training plans and educational materials
Ability to contribute to Standard Operating Procedures (SOPs), Working Procedures, job descriptions, processes, and tools
Compliance with ICON administrative, training, and human resources policies
Legal right to work in the country where the role is based

Benefits

Comp & perks

Continuous learning culture and professional development opportunities
Competitive base salary
Performance related incentives
Medical, dental, and vision coverage where applicable
Retirement and pension plans
Life assurance and disability coverage
Employee assistance programmes and wellbeing resources
Learning and development opportunities through structured training and career pathways
Wellbeing initiatives
Supportive policies
Equal opportunity and inclusive workplace
Reasonable accommodations during the recruitment process