Clinical Trial Coordinator, Finance

ICON plc

Clinical Trial Coordinator overseeing finance and operational activities in clinical trials at ICON. Responsible for document management, regulatory submissions, budgeting, and organizing local investigator meetings.

Posted 7/11/2026full-timeMontreal • 🇨🇦 CanadaJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Trial and site administration: Tracking (e.g. essential documents) and reporting (e.g., Safety Reports)
Ensure collation and distribution of study tools and documents
Update clinical trial databases (CTMS) and trackers
Clinical supply & non-clinical supply management, in Collaboration with other country roles
Manage Labeling requirements and coordinate/sign translation change request
Document management: Prepare documents and correspondence
Collate, distribute/ship, and archive clinical documents
Assist with eTMF reconciliation
Updating manuals/documents (e.g., patient diaries, instructions)
Document proper destruction of clinical supplies.
Prepare Investigator trial file binders
Execute eTMF Quality Control Plan
Obtain translations of documents
Regulatory & Site Start-Up responsibilities
In a timely manner, provide to and collect from investigators forms/lists for site evaluation/validation, site start-up and submissions
Obtain, track and update study insurance certificates
Support preparation of submission package for IRB/ERC and support regulatory agencies submissions.
Publish study results for GCTO and RA where required per local legislation
Budgeting, Agreement and Payments: Collaborate with finance/budgeting representatives for Develop country and site budgets (including Split site budget)
Tracking, and reporting of negotiations
Maintenance of tracking tools
Contract development, negotiation, approval and maintenance (e.g. CTRAs)
Update and maintain contract templates (in cooperation with Legal Department)
Payment calculation and execution (investigators, vendors, grants)
Ensure compliance with financial procedures
Monitor and track adherence and disclosures, Budget closeout.
Meeting Planning: Organize meetings (create & track study memos/letters/protocols)
Support local investigator meetings (invitations, prepare materials, select venue, support vendor where applicable)

Requirements

What you’ll need

B.A./B.S. (Life Science preferred) or equivalent healthcare experience
Minimum 1-2 years in Clinical Research or relevant healthcare experience
Must have at least 2 years of budget negotiation experience
Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills
Must be bilingual in French
Good understanding of Global; Country/Regional Clinical Research Guidelines and ability to work within these guidelines
Hands on knowledge of Good Documentation Practices
Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications
Strong MS Excel skills required
ICH-GCP Knowledge appropriate to role
Effective time management, organizational and interpersonal skills, conflict management
Effective communication with external customers (e.g. sites and investigators)
High sense of accountability/ urgency
Ability to set priorities and handle multiple tasks simultaneously in a changing environment
Works effectively in a matrix multicultural environment
Ability to establish and maintain culturally sensitive working relationships
Demonstrates commitment to Customer focus
Able to work independently
Proactive attitude to solving problems/ proposing solution
Must be able to go on site to sponsor office 2 days a week in Kirkland
Eligible to work in Canada without visa sponsorship

Benefits

Comp & perks

Competitive base salary and performance related incentives
Health and wellbeing programmes including medical, dental, and vision coverage where applicable
Retirement and pension plans
Life assurance and disability coverage
Employee assistance programmes and wellbeing resources
Learning and development opportunities through structured training and career pathways

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Hard Skills & Tools

Clinical Trial ManagementBudget DevelopmentETMF ReconciliationMS ExcelICH-GCP KnowledgeClinical Database ManagementDocument PreparationLabeling Requirements ManagementInsurance Certificate TrackingStudy Tool Distribution

Soft Skills

Effective CommunicationTime ManagementOrganizational SkillsInterpersonal SkillsProblem Solving