Administrative Assistant

ICON plc

Administrative Assistant at ICON providing administrative support and coordinating meetings. Handling travel arrangements, data compilation, and communication tasks efficiently.

Posted 4/27/2026full-timeOsaka • 🇯🇵 JapanJuniorWebsite

About the role

Key responsibilities & impact

Handle administrative duties including file management, email correspondence, and professional phone communication on behalf of the department head and staff.
Coordinate meetings, manage calendars, arrange conference facilities, facilitate virtual meetings (Webex), and organize catering services as needed.
Efficiently collect and distribute meeting materials.
Facilitate departmental travel arrangements, obtain necessary approvals, and handle travel expense reporting and other departmental expenses with precision.
Gather data from various sources and compile it for the creation of reports and presentations.
Run and organize reports as requested, ensuring accuracy.
Audit and maintain department-specific reports, proactively identifying and rectifying errors or discrepancies while promptly notifying relevant personnel of modifications.
Draft correspondence, emails, and presentations for both internal and external contacts with clarity and professionalism.

Requirements

What you’ll need

事務や総務を中心とするバックオフィスの経験を有していること。
基本的なマイクロソフトオフィスの操作ができること。
チームワークをもって働けること。
マルチタスクな環境下で勤務できること。
コミュニケーションスキルを持ち社内外のステークホルダーと連携できること。
0-3 years of relevant experience and possess a High school diploma or equivalent with proficiency in Microsoft Office Suite and office software.
Strong organizational skills, time management, and the ability to handle multiple tasks.
Excellent written and verbal communication, a customer-focused attitude, and professionalism.
Keen attention to detail, problem-solving abilities, and discretion with sensitive information.
Flexibility to adapt to changing priorities, teamwork, and a positive attitude.

Benefits

Comp & perks

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

file managementemail correspondencecalendar managementtravel expense reportingdata compilationreport generationauditingdrafting correspondenceMicrosoft Officeoffice software

Soft Skills

teamworkmultitaskingcommunication skillsorganizational skillstime managementattention to detailproblem-solvingdiscretionflexibilitypositive attitude

Certifications

High school diploma or equivalent