ICON plc

Congress Operations Specialist

ICON plc

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇬🇧 United Kingdom

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Job Level

Mid-LevelSenior

Tech Stack

Google Cloud Platform

About the role

  • Initiates Sponsorship and Corporate Membership process and payments in Request Management System; ensures information is accurate, reconciled and closed out in Request Management System and Vertex’s contracting system for all Congresses
  • Tracks and manages Global Spend Transparency payments for all Congresses
  • Manages Conference sponsorship tracker, researches deadlines and flags for the team
  • Maintains and updates Congress Team Intranet (Vnet) page
  • Prepares budget and payment status reports and documents needed for quarterly budget forecast meetings
  • Supports cross-functional relationships with Medical Affairs, Meetings and Events, Legal, Corporate Compliance (OBIE), Procurement, and other groups.
  • Responsibilities may also include providing administrative pre-congress planning support for congresses

Requirements

  • Bachelor’s degree in a relevant field such as life sciences, healthcare administration, or clinical research.
  • Experience in clinical research, site management, or monitoring, with a solid understanding of clinical trial processes and GCP guidelines.
  • Strong organizational and project management skills, with the ability to handle multiple priorities and deadlines.
  • Strong communication skills (verbal and written)
  • Ability to work well in teams and focus teams on goals/key deliverables
  • Excellent project management skills
  • Ability to complete goals within allotted timeframes and deliver high quality results
  • Strong initiative and ability to identify issues and create solutions
  • Ability to use and navigate systems (e.g. Cybergrants, Icertis, iProcurement, Congress Request System, Veeva)
  • Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom)
  • Highly organized with a strong attention to detail, clarity, accuracy and conciseness
Benefits
  • Various annual leave entitlements
  • A range of health insurance offerings to suit you and your family’s needs.
  • Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
  • Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
  • Life assurance
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
clinical researchsite managementmonitoringclinical trial processesGCP guidelinesproject management
Soft skills
organizational skillscommunication skillsteamworkinitiativeproblem-solvingattention to detail