Administrative Assistant
ICON plc
full-time
Posted on:
Location Type: Office
Location: Tokyo • 🇯🇵 Japan
Visit company websiteJob Level
Junior
About the role
- Handle administrative duties including file management, email correspondence, and professional phone communication on behalf of the department head and staff.
- Coordinate meetings, manage calendars, arrange conference facilities, facilitate virtual meetings (Webex), and organize catering services as needed.
- Efficiently collect and distribute meeting materials.
- Facilitate departmental travel arrangements, obtain necessary approvals, and handle travel expense reporting and other departmental expenses with precision.
- Gather data from various sources and compile it for the creation of reports and presentations.
- Run and organize reports as requested, ensuring accuracy.
- Audit and maintain department-specific reports, proactively identifying and rectifying errors or discrepancies while promptly notifying relevant personnel of modifications.
- Draft correspondence, emails, and presentations for both internal and external contacts with clarity and professionalism.
Requirements
- 0-3 years of relevant experience and possess a High school diploma or equivalent with proficiency in Microsoft Office Suite and office software.
- Strong organizational skills, time management, and the ability to handle multiple tasks.
- Excellent written and verbal communication, a customer-focused attitude, and professionalism.
- Keen attention to detail, problem-solving abilities, and discretion with sensitive information.
- Flexibility to adapt to changing priorities, teamwork, and a positive attitude.
Benefits
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
file managementemail correspondencecalendar managementreport creationdata compilationexpense reportingpresentation draftingmeeting coordinationtravel arrangementsaudit and maintain reports
Soft skills
organizational skillstime managementwritten communicationverbal communicationcustomer-focused attitudeattention to detailproblem-solvingdiscretionflexibilityteamwork