Event Specialist – Temporary
ICL Group
contract
Posted on:
Location Type: Office
Location: Sao Paulo • 🇧🇷 Brazil
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Plan and coordinate all stages of events, from concept to execution, including briefings, schedules, budgets, vendors, and on-site operations
- Manage agencies and partners (production, set design, audiovisual, promotional items, communications, etc.)
- Ensure events reflect the brand strategy and positioning, enhancing the audience experience
- Oversee vendor negotiations, contracting and payments, ensuring adherence to deadlines and budgets
- Conduct site visits, complete checklists, and perform follow-ups with all involved departments
- Coordinate logistics, setup, teardown, and event operations with vendors, ensuring compliance with timelines, quality, and safety standards
- Support the development of pre-, during-, and post-event communication plans in partnership with the Communications team
- Lead internal and external teams during execution, ensuring quality and safety standards
- Assist in measuring results and preparing post-event reports (KPIs, lessons learned, and improvements)
Requirements
- Bachelor's degree in Communications, Marketing, Public Relations, Business Administration, Events, or a related field
- Experience in planning and executing large-scale corporate events (national and/or regional)
- Ability to manage multiple projects simultaneously
- Excellent organizational, negotiation, and interpersonal skills
- Availability for occasional travel and on-site event support
- Previous experience at large companies or multinationals (advantageous)
- Experience with technical events and/or the agribusiness sector (advantageous)
- Intermediate or advanced English (advantageous)
- Knowledge of project management tools and budget spreadsheets (advantageous)
Benefits
- Candidates with disabilities are provided reasonable accommodations
- Equal employment opportunities
- Equal Opportunity and Affirmative Action policy
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningbudget managementvendor negotiationproject managementKPI measurementlogistics coordinationsafety standards compliancecommunication planningon-site operationsevent execution
Soft skills
organizational skillsnegotiation skillsinterpersonal skillsleadershipmultitaskingattention to detailteam collaborationproblem-solvingtime managementadaptability