Scientific Working Groups and Committees Coordinator – On-Call

ICF

SWG-C Coordinator providing logistical and programmatic support for NIH scientific working groups. Coordinating meetings and managing communications, with a focus on virtual platforms.

Posted 7/7/2026part-timeRemote • 🇺🇸 United StatesJunior💰 $55,665 - $94,631 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong coordination and logistical support capabilities for scientific working groups, with expertise in meeting facilitation and communication management. Proficient in developing meeting materials and adhering to standard operating procedures.

Highest-signal resume keywords

Meeting CoordinationMicrosoft Office 365Virtual Meeting FacilitationMeeting Minutes/NotesStandard Operating Procedures

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationMeeting MinutesAgenda DevelopmentMaterial DevelopmentStakeholder Communication

Soft Skills

CollaborationCommunication Management

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointZoom

Industry Keywords

Scientific Working GroupsProgrammatic SupportLogistical Support

About the role

Key responsibilities & impact

Provide coordination, logistical, and programmatic support to scientific working groups and committees.
Provide end-to-end meeting coordination, including scheduling, agenda and material development, stakeholder communications, live session support, and post-meeting follow-up.
Follow standard operating procedures (SOPs) and collaborate with team to develop and maintain SOPs as needed.
Coordinate with scientific leads to develop meeting agendas, session materials, and presentation flow aligned with working group objectives.
Manage group communications, including responding to inquiries and drafting/disseminating meeting-related communications.

Requirements

What you’ll need

Bachelor’s degree from an accredited college or university
1+ year of relevant professional experience
1+ year of experience with Microsoft Office 365 products including Teams, Outlook, Excel, and PowerPoint
1+ year of experience facilitating virtual meetings such as Zoom or MS Teams
1+ year of experience taking meeting minutes/notes for highly technical/scientific meetings

Benefits

Comp & perks

Reasonable Accommodations
Equal opportunity employer
Flexible work arrangements