Event Planner/Coordinator

ICF

Event Planner/Coordinator supporting outreach and engagement efforts for a federal client at ICF. Responsible for logistics, communications, and coordination of various events.

Posted 6/3/2026full-timeReston • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support planning and coordination of in-person, virtual, and hybrid events, including conferences, webinars, stakeholder engagements, leadership forums, and community outreach activities
Coordinate event logistics including schedules, attendee communications, speaker support, agendas, materials, and deliverables
Support onsite and virtual event execution activities including attendee support, troubleshooting, and operational readiness activities
Coordinate with government stakeholders, vendors, and cross-functional teams to support outreach and engagement initiatives
Assist with development and distribution of event communications, presentations, briefing materials, and outreach products
Support live and virtual engagement activities including webinars, digital events, and social media live events
Track milestones, participation metrics, action items, and deliverables within structured workflow and task management environments
Assist with audience engagement reporting and provide recommendations to improve outreach effectiveness and participant engagement
Ensure activities align with enterprise messaging, branding, accessibility standards, and communications objectives
Maintain organized records, schedules, and supporting documentation for outreach and engagement activities

Requirements

What you’ll need

U.S. citizenship required
Ability to obtain and maintain a Public Trust clearance
Bachelor’s degree in communications, public affairs, hospitality, event management, marketing, or related field
3+ years of professional experience supporting event planning, event coordination, outreach activities, stakeholder engagement, communications, or related functions
Experience supporting federal government outreach or engagement initiatives
Experience coordinating conferences, webinars, virtual events, or community engagement activities
Familiarity with virtual event platforms and digital engagement tools
Familiarity with event tracking, reporting, and audience engagement metrics
Experience operating within fast-paced, deadline-driven environments.

Benefits

Comp & perks

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process.
All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event planningevent coordinationstakeholder engagementaudience engagement reportingevent logisticsmilestone trackingparticipation metricscommunications developmenttroubleshootingoperational readiness

Soft Skills

organizational skillscommunication skillscollaborationproblem-solvingattention to detailadaptabilitytime managementleadershipcustomer servicecreativity

Certifications

Bachelor’s degree in communicationsBachelor’s degree in public affairsBachelor’s degree in hospitalityBachelor’s degree in event managementBachelor’s degree in marketingPublic Trust clearance