Project Support Specialist – Disaster Management

ICF

Project Invoice Support Specialist providing financial support for FEMA Public Assistance projects. Responsibilities include cost accounting, financial reconciliation, and compliance monitoring.

Posted 4/30/2026full-timeLong Island • New York • 🇺🇸 United StatesJuniorMid-Level💰 $75,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Support cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
Monthly tracking and reporting of project costs and metrics.
Review and process contractor invoices to meet FEMA and federal contract requirements.
Assist with oversight of the material reconciliation process.
Interact with subrecipients, federal and state agency representatives, peers, and project manager.
Monitor project costs to ensure compliance with all laws, regulation, and policies pertaining to FEMA programs.
Accurately and efficiently work with data entry and data management systems as required.
Professionally interact with stakeholders and staff utilizing excellent communication skills, understanding and patience.
Work in a fast-paced, detail-oriented flexible environment.

Requirements

What you’ll need

Bachelor’s degree in finance, accounting, economics or related field.
2+ years of project finance grant experience including a working knowledge of project accounting systems. (SAP or similar cost accounting, electric or utility construction projects, reviewing invoices and payment data entry information, performing financial reconciliation).
2+ years of experience with MS Office, including Intermediate Excel– Pivot Tables, V-Lookup, Formulas, etc.

Benefits

Comp & perks

Full time benefits apply

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

cost accountingfinancial reconciliationproject accounting systemsdata entrydata managementinvoice processingfinancial reportingmetrics trackingExcelFEMA reimbursement

Soft Skills

communication skillsinterpersonal skillsattention to detailpatienceflexibilitystakeholder interactionteam collaborationproblem-solvingorganizational skillsprofessionalism