Ice Miller LLP

Legal Services Assistant – Public Finance

Ice Miller LLP

full-time

Posted on:

Location Type: Office

Location: Indianapolis • United States

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About the role

  • The Legal Services Assistant position provides direct administrative support to assigned timekeepers and plays a key role in ensuring the smooth day-to-day management of attorney workflows.
  • Legal Services Assistants work in practice-specific support teams and share responsibility for overflow tasks, coverage, and high-quality support across all assigned timekeepers.
  • The Legal Services Assistant is expected to manage multiple projects and priorities, delegate appropriate tasks to other support teams, and ensure timely follow-up and quality control.
  • This position requires strong communication skills, attention to detail, and the ability to maintain professionalism and discretion while interacting with clients, visitors, staff, and attorneys.
  • Success in this role requires strong organizational and technical skills, a collaborative approach, and a commitment to excellent service.

Requirements

  • High school diploma required
  • At least three (3) years of previous administrative experience in the legal industry required
  • Willingness and ability to learn multiple practice areas within the law firm
  • Ability to prioritize work and balance multiple projects and deadlines
  • Continuous learner who is adaptable and proactive
  • Contributes to a working group and provides reliable service to a diverse group of professionals
  • Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality
  • Ability to exhibit problem-solving skills and demonstrate initiative
  • Excellent clerical skills and knowledge of grammar, spelling, and punctuation
  • Exceptional client service skills in person, over the phone, and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Ability to work with a diverse group of professionals across all offices
  • Must be able to perform all essential duties
  • A professional, flexible, and positive approach to working with colleagues and clients
  • Must be able to perform all essential duties
  • Technical Skills Required: Intermediate to proficient skills in Microsoft Word, Adobe, Excel, and PowerPoint.
  • Proficiency in Word editing tools such as Litera, DocXtools, NTD, and Check is required.
  • Intermediate knowledge of legal billing software, conflicts and new matter software, document management systems, and expense reimbursement software is also required.
  • Prior experience with workflow software is a plus; at Ice Miller, we use BigHand to collaborate across offices within practice group teams.
Benefits
  • Ice Miller is committed to recruiting, developing, and retaining talented attorneys and professional staff from all backgrounds.
  • Candidates must have permanent authorization to work in the United States.
  • Ice Miller LLP is an Equal Opportunity Employer.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Other Requirements:
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experiencelegal billing softwaredocument management systemsworkflow softwareMicrosoft WordAdobeExcelPowerPointLiteraDocXtools
Soft Skills
communication skillsattention to detailorganizational skillsprofessionalismdiscretionproblem-solving skillsinitiativeclient service skillscollaborative approachadaptability
Certifications
high school diploma