Legal Services Assistant – Litigation
Ice Miller LLP
full-time
Posted on:
Location Type: Hybrid
Location: Indianapolis • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage all aspects of administrative practice, including legal and non-legal processes
- E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same
- Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
- Monitor, organize and prioritize ongoing client projects
- Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
- Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments
- Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm.
- Experience with Milana a plus.
- Draft pleadings, discovery, and other legal document shells
- Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
- Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
- Anticipate the needs of legal assignments in order to promote timekeeper efficiencies
- Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
- Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods.
Requirements
- Five years of experience as a legal services assistant or other legal support position
- Experience supporting Litigation Attorneys
- High school diploma required
- Excellent clerical skills and knowledge of grammar, spelling and punctuation
- Strong technology skills with proficiency in Microsoft Office suite
- Excellent client service skills in person, over the phone and via email
- Excellent written and verbal communication skills in dealing with a diverse group of professionals
- Exceptional attention to detail and ability to work independently and proactively
- Ability to maintain strict confidentiality while dealing with internal and client data
- Ability to work in the office and remotely, with the appropriate internet capabilities as directed.
Benefits
- Paid time off
- Health insurance
- Vision and Dental Insurance
- 401k (with an employer match)
- life insurance
- and many others.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
e-filingdrafting pleadingsdrafting discoveryproofreadinglegal document preparationworkflow managementcase managementschedulingclient project managementadministrative tasks
Soft skills
attention to detailclient servicecommunicationorganizational skillsproactiveindependenceteam collaborationconfidentialitytime managementproblem-solving