Event Coordinator

ICD Technologies LLC

Event Coordinator responsible for planning and executing various events at IDOC for optometrists. Collaborating with teams to maintain high-quality standards in event management and logistics.

Posted 7/24/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and execution, including logistics management, vendor relations, and attendee experience. Proficient in using event management platforms and project management tools to enhance operational efficiency.

Highest-signal resume keywords

Event PlanningLogistics CoordinationVendor Relationship ManagementProject ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationProject ManagementAttention to DetailProblem-SolvingMultitasking

Soft Skills

Organizational SkillsRelationship BuildingCalm Under Pressure

Tools & Technologies

SwoogoEventMobiMicrosoft Office SuiteMicrosoft TeamsZoom WebinarHubSpotCanvaAsana

Industry Keywords

Event ManagementHospitalityConferencesMeetingsStakeholder Engagement

About the role

Key responsibilities & impact

Own the planning and execution of assigned events from concept through completion, including: Study Group meetings, regional dinners with local ODs, approx 150 per year State Association conferences & small scale industry events, internal meetings and company events, virtual events and webinars, additional member engagement events as assigned.
Coordinate IDOC's participation in industry tradeshows by managing exhibitor deadlines and required forms, coordinating booth logistics and shipping, ordering event materials and promotional items, coordinating staff travel logistics, creating event schedules and staff resources, managing booth inventory and event supplies, supporting onsite booth operations, researching and tracking future industry event opportunities for consideration by the Events team.
Provide planning and onsite support for IDOC's premier events, including Vision Forward and Connection, which may include registration, hotel rooming lists, speaker coordination, session logistics, event mobile app updates, onsite attendee experience, and general event logistics before, during, and after each event.
Maintain the master events calendar, inventory of event supplies, booth materials, signage, and promotional items, coordinate shipping and receiving for event materials, maintain event documentation, timelines, and checklists, and recommend process improvements that increase efficiency across the Events team.

Requirements

What you’ll need

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field preferred.
2+ years of experience coordinating meetings, conferences, events, hospitality, or related experience.
Experience coordinating multiple projects simultaneously while meeting deadlines.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to build positive relationships with vendors, venues, sponsors, and internal stakeholders.
Comfortable working independently in a remote environment while collaborating across teams.
Strong problem-solving skills and the ability to remain calm under pressure.
Experience with one or more of the following: Swoogo, EventMobi or similar event management platform, Microsoft Office Suite, Microsoft Teams, Zoom Webinar, HubSpot, Canva, and Project management software (Asana or similar).

Benefits

Comp & perks

Health insurance
Flexible working arrangements
Professional development opportunities