ICAP Employment Solutions

HR & Payroll Administration Associate

ICAP Employment Solutions

full-time

Posted on:

Location Type: Hybrid

Location: Kallithea • 🇬🇷 Greece

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Job Level

JuniorMid-Level

About the role

  • Managing incoming HR emails and employee requests related to payroll, leave, and employment matters
  • Preparing and issuing employer certificates (employment, insurance, student-related, etc.)
  • Gathering feedback and drafting reference letters
  • Handling insurance submissions (new entries, changes, deletions)
  • Maintaining attendance and study records and leaves
  • Coordinating internal HR correspondence
  • Supporting recruitment and onboarding (employee communication, document collection, system setup)
  • Managing contract renewals, expirations, and terminations
  • Preparing and processing work schedules
  • Drafting warning letters and supporting employee relations documentation
  • Assisting in monthly payroll preparation
  • Preparing remote work reimbursement files and other payroll adjustments

Requirements

  • **What we’re looking for**
  • - Strong attention to detail, organization, and time management skills
  • - Ability to work independently while being part of a broader HR structure
  • - A discreet, service-oriented mindset with a people-first approach
  • - Strong problem-solving skills and the ability to provide effective HR support through clear communication
  • - A good understanding of Greek labor legislation will be considered an asset
  • - Familiarity with HR systems or payroll tools
  • - Bachelor’s degree in business administration, Accounting, Economics, or related field
  • - At least 2 years of experience in a similar HR or Payroll Admin role
  • - Excellent written and verbal communication skills in both Greek and English
  • - Proficient user of Microsoft Office
Benefits
  • **What We Offer**
  • - A competitive compensation package, aligned with your skills, experience, and the value you bring to the role
  • - Real opportunities for growth and development within a leading services organization with ambitious plans
  • - A supportive, people-focused culture where collaboration, integrity, and continuous learning are part of everyday work
  • *All applications will be handled with absolute confidentiality.*

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll preparationemployee onboardingattendance managementdocument collectioncontract managementHR correspondencereference letter draftinginsurance submissionswork schedule preparationemployee relations documentation
Soft skills
attention to detailorganizationtime managementindependenceservice-oriented mindsetproblem-solvingclear communication
Certifications
Bachelor’s degree in business administrationBachelor’s degree in AccountingBachelor’s degree in Economics