Finance and Administration Coordinator

IBISWorld

Finance and Administration Coordinator focusing on financial operations at Ibis Reproductive Health. Supporting human resources and technology in a hybrid role based in Cambridge, Massachusetts.

Posted 4/17/2026full-timeCambridge • Massachusetts • 🇺🇸 United StatesMid-LevelSenior💰 $60,069 per yearWebsite

About the role

Key responsibilities & impact

Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheets
Maintain contract, vendor, and financial files
Manage and enter data for payroll, credit cards and staff time tracking
Record and deposit checks received
Assist with other financial processes as needed
Manage the human resources software and postings and support hiring teams
Oversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing supplies
Support senior staff as needed, including preparations for Board meetings
Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
Manage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available

Requirements

What you’ll need

Proficiency with Excel and experience in managing spreadsheets
Skilled user of laptop and software, and ability to expand IT skills
Communication skills, responsiveness and flexibility, ability to work across teams
Demonstrated ability to manage multiple responsibilities
Ability to work independently and exercise judgment, and to work as a team member
Detail oriented with attention to accuracy
Self-starter, organized, hardworking, able to meet deadlines
Experience in an administrative role (a plus but not required)
Education or work experience in accounting or accounting software (a plus but not required)
Experience in supporting computer users and systems (a plus but not required)

Benefits

Comp & perks

Medical insurance, with most of the premium paid by Ibis
Dental, disability and life insurance
403(b) retirement savings plan with employer contributions after the first year
Paid holidays and sick leave
Four weeks of vacation per year
Transit benefits
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payabledata entrypayroll managementfinancial record keepingcontract managementvendor managementcheck processingaccounting softwarespreadsheet managementIT support

Soft Skills

communicationresponsivenessflexibilityorganizational skillsattention to detailindependenceteamworkjudgmentself-starterhardworking