Finance and Administration Coordinator
IBISWorld
full-time
Posted on:
Location Type: Hybrid
Location: Cambridge • Massachusetts • United States
Visit company websiteExplore more
Salary
💰 $60,069 per year
About the role
- Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheets
- Maintain contract, vendor, and financial files
- Manage and enter data for payroll, credit cards and staff time tracking
- Record and deposit checks received
- Assist with other financial processes as needed
- Manage the human resources software and postings and support hiring teams
- Oversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing supplies
- Support senior staff as needed, including preparations for Board meetings
- Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
- Manage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available
Requirements
- Proficiency with Excel and experience in managing spreadsheets
- Skilled user of laptop and software, and ability to expand IT skills
- Communication skills, responsiveness and flexibility, ability to work across teams
- Demonstrated ability to manage multiple responsibilities
- Ability to work independently and exercise judgment, and to work as a team member
- Detail oriented with attention to accuracy
- Self-starter, organized, hardworking, able to meet deadlines
- Experience in an administrative role (a plus but not required)
- Education or work experience in accounting or accounting software (a plus but not required)
- Experience in supporting computer users and systems (a plus but not required)
Benefits
- Medical insurance, with most of the premium paid by Ibis
- Dental, disability and life insurance
- 403(b) retirement savings plan with employer contributions after the first year
- Paid holidays and sick leave
- Four weeks of vacation per year
- Transit benefits
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payabledata entrypayroll managementfinancial record keepingcontract managementvendor managementcheck processingaccounting softwarespreadsheet managementIT support
Soft Skills
communicationresponsivenessflexibilityorganizational skillsattention to detailindependenceteamworkjudgmentself-starterhardworking