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Administrative and Executive Support, Part-Time
IbecAdministrative and Executive Support for MentorsWork, managing participant communications and coordinating online seminars. Engaging in website and social media management while assisting with administrative tasks.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing social media platforms, content creation, and event coordination while ensuring accurate administration and customer service. Proficient in graphic design and marketing campaign management to enhance brand visibility and engagement.
Highest-signal resume keywords
Social Media ManagementGraphic Design (Canva)Copywriting and EditingEvent CoordinationMarketing Campaign Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Content CreationEmail ManagementDocument FormattingData ManagementWebsite MaintenanceAnalytics ReportingEvent PromotionInvoice ManagementBank ReconciliationMeeting Coordination
Soft Skills
Customer ServiceOrganizational SkillsFlexibilityInitiative
Tools & Technologies
CanvaExcelWordPowerPointLinkedIn
Industry Keywords
MarketingEventsPromotionsSocial Media StrategyContent Planning
About the role
Key responsibilities & impact- Managing incoming and outgoing email queries and responding to internal information requests.
- Supporting, scheduling, and monitoring coordination of online seminars.
- Issuing communications to programme participants for the weekly newsletter and LinkedIn newsletter/ posts and other future campaigns.
- Maintenance and/or development of the MentorsWork website and social media platforms, including any new campaign platforms as well as reporting on social media, website analytics and trends research.
- Creating graphics, content, copywriting, editing and scheduling for the website and social media platforms and platform administration.
- Promotion of upcoming events with collateral such as flyers, proposals, video editing, podcast and other documents as needed.
- Formatting documents and reports using Excel, Word, PowerPoint, and Canva.
- Diary management; travel arrangements and co-ordinating meeting arrangements, recording of minutes and coordinating agendas and presentations.
- Small events administration and co-ordination including management of bookings and promotions
- Manage invoices, purchases and payment runs.
- Assisting with bank reconciliations and providing back up for all transactions
- Managing the Skillnet’s administrative system and making sure all information updated is accurate and correct.
- Ensuring all databases are accurate and up to date.
Requirements
What you’ll need- Previous experience in a busy environment where initiative, flexibility, customer service, and organisation skills were demonstrated
- Experience with graphic design (Canva) and social media management (LinkedIn) a distinct advantage including content planning, posting, and engagement strategies.
- Marketing and events related experience, e.g. website, events, promotions.
- Proficiency with managing brand social media and marketing campaigns
- Excellent copywriting and editing skills
- Managing social media marketing planning and content calendars
Benefits
Comp & perks- Flexible working arrangements
- Professional development opportunities