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About the role
Key responsibilities & impact- Capture and organize information from emails, WhatsApp, voice notes, and meetings, translating it into structured tasks, calendar events, and clear priorities into a centralized system.
- Own and maintain task and project tracking by keeping the system current, documenting key details (history, decisions, next steps), and providing clear, regular summaries of progress, priorities, and outstanding items.
- Work directly with leadership to review priorities, align on next steps, and ensure execution stays on track through proactive follow-ups.
- Manage scheduling and coordination, including meetings, timelines, shifting priorities, and maintaining key business and personal reminders.
- Assist with email organization and flag important communications.
- Continuously refine and improve the organizational system (Trello or similar tools).
Requirements
What you’ll need- Highly Organized: Able to take large volumes of scattered information and turn it into a structured, easy-to-follow system.
- Analytical Thinking: Understands context and can group related tasks, projects, and follow-ups in a logical way.
- Detail-Oriented: Captures full context, including history, notes, and next steps, not just surface-level reminders.
- Proactive Communicator: Stays on top of schedules and follow-ups, ensuring nothing slips through the cracks.
- Ownership & Initiative: Capable of taking responsibility for tracking tasks and following up with managers independently, without needing constant direction.
- Adaptable: Comfortable adjusting to evolving workflows and a leadership style that may change over time.
- Professional Demeanor: Works well with others, communicates clearly, and maintains a calm, respectful approach.
- Tech-Comfortable: Confident using task managers, calendars, messaging tools, and project systems.
- Growth Potential: Capable of taking on more responsibility over time, including helping coordinate projects or teams.
- Experience: General work experience is required.
Benefits
Comp & perks- 100% work-from-home flexibility
- Preset salary growth
- Weekly salary payments
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Highly OrganizedAnalytical ThinkingDetail-OrientedProactive CommunicatorOwnership & InitiativeAdaptableProfessional DemeanorGrowth Potential