Admin Assistant, AI Automation – Workflows

Hunt St

Admin Assistant automating workflows for an Australian construction company. Building Monday.com and Zapier systems while supporting administration, reporting, and process improvement.

Posted 8/11/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,500 - A$2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in designing and maintaining automated workflows using Monday.com and Zapier, with a strong focus on process improvement and operational efficiency. Proficient in managing data, creating dashboards, and supporting team collaboration in a remote environment.

Highest-signal resume keywords

Monday.com Workflow AutomationZapier IntegrationsMicrosoft Excel ProficiencyWorkflow MappingProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Automation DevelopmentBusiness Systems MaintenanceDashboard CreationReporting ProcessesSOP DocumentationData ManagementTask CoordinationProject AdministrationOperational Data AnalysisAI-Powered Tools Familiarity

Soft Skills

Excellent Organizational SkillsStrong Attention to DetailAnalytical Problem-SolvingEffective CommunicationProactive Mindset

Tools & Technologies

Monday.comZapierMicrosoft ExcelGoogle SheetsCRM PlatformsProject Management Systems

Industry Keywords

Construction Industry ExperienceWorkflow DocumentationOperational KPIsBusiness AnalyticsArchitectural Drawings Understanding

About the role

Key responsibilities & impact

Review and document current business workflows and operational processes
Identify repetitive tasks and automation opportunities
Design, build, test, and maintain automated workflows using Monday.com, Zapier, and other platforms
Create integrations between software applications
Develop automated notifications, task assignments, project tracking systems, and reporting processes
Evaluate existing systems and recommend productivity and accuracy improvements
Assist with AI-powered tools and workflow enhancements
Provide day-to-day administrative assistance across business functions
Maintain company records, databases, and documentation
Assist with project administration, scheduling, and task coordination
Manage spreadsheets, reports, and operational data
Support communication and coordination between internal teams and external stakeholders
Prepare reports, trackers, and dashboards for business decision-making
Assist with general office administration and ad hoc tasks
Develop SOPs and process documentation
Train and support team members on new systems and processes
Monitor workflow performance and troubleshoot issues
Recommend technology solutions supporting business growth and operational efficiency

Requirements

What you’ll need

Minimum 3 years of experience in an administrative, operations, systems, or automation-focused role
Strong hands-on experience with Monday.com (highly preferred)
Experience building automations and integrations using Zapier
Advanced proficiency in Microsoft Excel and/or Google Sheets
Strong understanding of workflow mapping, process improvement, and operational efficiency
Experience creating and maintaining business systems, dashboards, and automated processes
Excellent organizational skills with strong attention to detail
Strong analytical and problem-solving abilities
Excellent written and verbal English communication skills
Ability to manage multiple priorities and work independently in a remote environment
Proactive mindset with a passion for technology, automation, and continuous improvement
Previous construction industry experience is preferred
Experience supporting construction project administration or operational teams is preferred
Familiarity with AI-powered productivity and automation tools is preferred
Experience with CRM platforms and project management systems is preferred
Knowledge of workflow documentation and SOP creation is preferred
Experience integrating multiple business applications and software platforms is preferred
Understanding of reporting, business analytics, and operational KPIs is preferred
Ability to interpret or understand architectural drawings, plans, and construction documentation is preferred
Must disclose any existing ongoing roles or client work
Must reflect this engagement on LinkedIn as “Independent Contractor”

Benefits

Comp & perks

100% remote work
Work from home
Flexibility in managing time as an independent contractor
Alignment with AU business hours for collaboration