Executive Assistant – Marketing Coordinator

Hunt St

Executive Assistant & Marketing Coordinator for a tech education organization in Australia. Role includes executive support, marketing, and communications responsibilities.

Posted 6/19/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,800 - A$2,500 per monthWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

executive supportmarketing campaignssocial media content calendarAI productivity toolswebsite updatesproject managementemail marketingcontent performance trackingdesign experienceattention to detail

Soft Skills

communicationindependenceaccountabilityresponsivenessproactivityorganizationtime managementadaptabilitycollaborationproblem-solving

Tools & Technologies

CanvaWixAsanaGoogle Workspacesocial media management platformsAI toolsemail marketing platformsproject management systemsCRM systemsdigital documentation systems

Industry Keywords

executive assistantoperations assistantadministrative coordinatormarketingdesigncommunity initiativeseducation programsremote workstakeholder communicationprocess improvement

About the role

Key responsibilities & impact

Provide day-to-day executive support to the CEO
Support inbox, calendar, meeting scheduling, and reminders in coordination with the AI setup
Draft and organize emails, communications, and documentation
Track follow-ups and action items from meetings and events to completion
Proactively communicate progress, roadblocks, and priority changes without waiting to be asked
Design professional, brand-consistent marketing assets in Canva to a publishable standard: social graphics, event promotions, flyers, presentations, and digital collateral
Own the social media content calendar across all platforms: plan it, build a repeatable system for capturing input from the team, and keep it running without needing to be chased
Develop and execute marketing campaigns for programs, events, and intakes, from concept through to scheduled posts to reporting on metrics
Write clear, engaging marketing copy that matches the organization's voice across Facebook, LinkedIn, Instagram, and newsletters
Track, measure, and report on content performance and campaign outcomes, and use the results to improve the next cycle
Assist with website updates and content coordination in Wix
Support project tracking and operational workflows
Maintain organized documentation, folders, and digital systems
Assist with internal coordination across multiple programs and initiatives
Help ensure operational tasks are completed on schedule
Manage competing priorities while maintaining clear communication with stakeholders
Maintain and organise project management systems (Asana)
Set up, run, and improve AI-assisted workflows for drafting, summarizing, research, scheduling, and reporting
Identify where AI can remove repetitive work and propose practical improvements to how the organization uses it
Help maintain CRM, data records, and operational databases
Support process improvement and documentation of workflows
Identify opportunities to improve efficiency and streamline administrative processes
Communicate professionally and warmly with clients, partners, government stakeholders, parents, community members, and vendors
Manage enquiries by email promptly, never letting messages go cold or sit in drafts
Coordinate meetings and introductions on the CEO's behalf and represent the organization well in writing
Maintain proactive communication with leadership regarding priorities, deadlines, and project status

Requirements

What you’ll need

Proven experience as an Executive Assistant, Operations Assistant, Administrative Coordinator, or similar role
Demonstrated, portfolio-backed marketing and design experience
Proven ability to build and maintain a social media content calendar and a system for sourcing content
Genuine fluency with AI productivity tools and a willingness to operate and improve AI workflows
Confident, independent user of Wix for website updates
Strong attention to detail and the discipline to quality-check work (including AI output) before it goes out
Excellent written and spoken English communication skills
Demonstrated experience working independently in a fast-paced environment
Strong accountability, responsiveness, and follow-through on commitments
Ability to proactively identify priorities and anticipate needs
Comfortable working in a fully remote environment
**Required Tool Experience:**
Canva (to a professional, publishable design standard)
Social media scheduling and content management platforms
AI productivity tools (e.g. ChatGPT, Claude, or similar assistants and automations)
Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Chat)
Asana or similar project management tools
Wix website platform
**Nice To Have:**
Experience building or automating AI-assisted workflows (not just using chatbots)
Experience working with Australian organizations or international teams
Experience supporting education programs, training organizations, or community initiatives
Experience with email marketing platforms (e.g. Mailchimp) and newsletters
A portfolio or examples of previous marketing, design, presentation, or content work

Benefits

Comp & perks

Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
- Have reliable internet access, technology and backup options