Operations and Admin Coordinator

Hunt St

Operations and Admin Coordinator for an Australian premium distributor, handling inventory management and reporting remotely. Ensuring efficient operational support to the founder and collaborating with various teams.

Posted 6/16/2026contractRemote • 🇵🇭 PhilippinesJuniorMid-Level💰 A$2,000 - A$2,500 per monthWebsite

About the role

Key responsibilities & impact

**Key Responsibilities: **
__Inventory Management__
- Oversee inventory operations to maintain accurate stock levels and proper stock rotation
- Monitor stock movement and coordinate with suppliers to ensure timely replenishment
- Conduct regular inventory audits and reconcile physical vs system records
- Maintain and update the inventory management system
__Reporting & Analytics__
- Generate regular reports on stock levels, turnover rates, and order fulfilment
- Analyse inventory data to identify trends, forecast demand, and optimise product performance
- Produce customised reports on sales results, education outcomes, and purchasing for management
- Provide actionable insights to improve inventory management and forecasting
__Forecasting & Demand Planning__
- Collaborate with sales and operations to anticipate future stock needs
- Use sales trends, seasonality, and historical data to inform purchasing decisions
__Order & Supplier Administration__
- Process purchase orders and customer orders accurately and efficiently
- Communicate with suppliers to coordinate deliveries and resolve discrepancies
- Manage order tracking, shipping schedules, and inventory records
__Executive & Founder Support__
- Manage the founder's inbox — filtering, prioritising, and flagging items that need attention
- Coordinate calendar scheduling, meeting prep, and follow-ups on behalf of the founder
- Draft correspondence, prepare briefing notes, and handle ad hoc administrative requests
- Track action items, deadlines, and priorities across active projects
- Book flights and other logistical travel needs
- As the role evolves, take on broader operational and strategic support responsibilities
__Cross-Department Collaboration__
- Work closely with management and the sales & education team, providing admin support and surfacing data trends
- Support process improvements and documentation as the business scales

Requirements

What you’ll need

**Required Skills and Qualifications:**
- 2–3 years minimum experience in operations coordination, including inventory management and reporting
- Strong experience with inventory management software and Excel / Google Sheets — you know your way around a spreadsheet
- Demonstrated use of AI tools (Claude preferred)
- Solid organisational skills with strong attention to detail
- Analytical mindset — you enjoy digging into numbers to find patterns and improvements
- Proactive, solutions-driven attitude — if you see a better way, you speak up
- Great written and verbal communication skills in English
**Nice to Have:**
- Experience in the hair, beauty, or FMCG sector is highly desirable but not essential
- Experience supporting a founder or senior executive in a PA/EA or operations capacity is a strong plus

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Operations and Admin Coordinator Job not on LinkedIn 🔥 28 minutes ago 🇵🇭 Philippines – Remote 💵 $2k - $2.5k / month ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
**Key Responsibilities: **
__Inventory Management__
- Oversee inventory operations to maintain accurate stock levels and proper stock rotation
- Monitor stock movement and coordinate with suppliers to ensure timely replenishment
- Conduct regular inventory audits and reconcile physical vs system records
- Maintain and update the inventory management system
__Reporting & Analytics__
- Generate regular reports on stock levels, turnover rates, and order fulfilment
- Analyse inventory data to identify trends, forecast demand, and optimise product performance
- Produce customised reports on sales results, education outcomes, and purchasing for management
- Provide actionable insights to improve inventory management and forecasting
__Forecasting & Demand Planning__
- Collaborate with sales and operations to anticipate future stock needs
- Use sales trends, seasonality, and historical data to inform purchasing decisions
__Order & Supplier Administration__
- Process purchase orders and customer orders accurately and efficiently
- Communicate with suppliers to coordinate deliveries and resolve discrepancies
- Manage order tracking, shipping schedules, and inventory records
__Executive & Founder Support__
- Manage the founder's inbox — filtering, prioritising, and flagging items that need attention
- Coordinate calendar scheduling, meeting prep, and follow-ups on behalf of the founder
- Draft correspondence, prepare briefing notes, and handle ad hoc administrative requests
- Track action items, deadlines, and priorities across active projects
- Book flights and other logistical travel needs
- As the role evolves, take on broader operational and strategic support responsibilities
__Cross-Department Collaboration__
- Work closely with management and the sales & education team, providing admin support and surfacing data trends
- Support process improvements and documentation as the business scales 🎯 Requirements
**Required Skills and Qualifications:**
- 2–3 years minimum experience in operations coordination, including inventory management and reporting
- Strong experience with inventory management software and Excel / Google Sheets — you know your way around a spreadsheet
- Demonstrated use of AI tools (Claude preferred)
- Solid organisational skills with strong attention to detail
- Analytical mindset — you enjoy digging into numbers to find patterns and improvements
- Proactive, solutions-driven attitude — if you see a better way, you speak up
- Great written and verbal communication skills in English
**Nice to Have:**
- Experience in the hair, beauty, or FMCG sector is highly desirable but not essential
- Experience supporting a founder or senior executive in a PA/EA or operations capacity is a strong plus Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Operations Support – 6 Month Contract 🕒 3 days ago Belltower Fund Group 11 - 50 💳 Fintech 🤝 B2B 💸 Finance Website LinkedIn All Job Openings Operations Support Associate for Belltower Fund Group. Involved in daily operational support and process execution in fund administration. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟢 Junior ⚙️ Operations 🚫👨‍🎓 No degree required Operations Analyst – Contractor Role 🕒 5 days ago Gridware 51 - 200 ⚡ Energy Website LinkedIn All Job Openings Operations Analyst supporting real-time monitoring of grid devices for safety and reliability. Identifying issues and escalating to prevent outages and enhance public safety. 🇵🇭 Philippines – Remote 💵 $6 - $9 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations Freight Operations Coordinator 🕒 5 days ago Zencargo 201 - 500 🚗 Transport ☁️ SaaS 🤖 Artificial Intelligence Website LinkedIn All Job Openings Remote operations specialist managing shipments for US customers at Zencargo. Collaborating with various teams to ensure customer satisfaction in logistics. 🇵🇭 Philippines – Remote 💰 $42M Series B on 2021-05 ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Manager – Enterprise Management Solutions 🕒 June 8 EMS 1001 - 5000 💊 Pharmaceuticals ⚕️ Healthcare Insurance 🧘 Wellness Website LinkedIn All Job Openings Operations Manager coordinating daily operations for Enterprise Management Solutions LLC. Managing task tracking, client follow-ups, and service fulfillment efficiently. 🇵🇭 Philippines – Remote 💵 $7 - $11 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations Talent Operations Coordinator 🕒 June 6 Rundoo 1 - 10 💳 Fintech ☁️ SaaS 🤝 B2B Website LinkedIn All Job Openings Talent Operations Coordinator managing recruitment and onboarding processes for Rundoo, empowering independent supply stores with technology. Overseeing interviews, ATS management, and compliance for U.S. hires. 🇵🇭 Philippines – Remote 💵 $1.2k / month 💰 Seed Round on 2022-07 ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

inventory managementreportinganalyticsforecastingdemand planningpurchase order processingdata analysisAI toolsExcelGoogle Sheets

Soft Skills

organizational skillsattention to detailanalytical mindsetproactive attitudecommunication skills