Virtual Assistant – Admin, Operations Support

Hunt St

Virtual Assistant providing admin and operations support for a cleaning and property services business. Handling client communications, scheduling, and administrative tasks with growth opportunities.

Posted 6/1/2026part-timeRemote • 🇵🇭 PhilippinesJuniorMid-Level💰 $9 - $12 per hourWebsite

About the role

Key responsibilities & impact

Respond to client enquiries via phone calls, email, SMS, and messaging platforms promptly and professionally.
Act as the first point of contact when the business owner is unavailable.
Send follow-up messages and review requests using provided templates.
Handle routine guest messages for co-hosted short-term rental properties (training provided).
Pre-screen new client enquiries and basic job applications.
Assist with cleaner scheduling and job allocation using Tradify.
Coordinate job changes and communicate updates to the team via WhatsApp.
Follow up with cleaners regarding missing information or schedule changes.
Assist with coordination of linen and laundry pickups when required.
Maintain and update the client database on Google Sheets with accurate records and service history.
Organise Google Drive, spreadsheets, and documents.
Prepare simple summaries and reports (bookings, feedback, enquiries).
Manage the business owner's personal and business calendar using Motion.
Post job advertisements for cleaners and assist with basic applicant tracking.
Book and manage appointments when requested.
Research potential commercial cleaning clients.
Identify potential DVA (Department of Veterans' Affairs) client opportunities.
Build and maintain a prospect list.
Monitor community groups and platforms for new opportunities.
Assist with outreach messages or introductions.
Help collect photos and videos from cleaners for social media.
Create and schedule social media posts and reels.
Help prepare simple flyers or promotional materials.
Review timesheets and support payroll.
Prepare invoices and payment follow-ups.
Create social media content and identify automation opportunities.

Requirements

What you’ll need

2+ years of experience in a strong administrative and operational support role.
Excellent written and spoken English — must write in Australian English spelling and tone (not US English).
Confident handling client-facing communication across phone, email, SMS, and messaging platforms.
Must have a quiet, professional workspace suitable for client calls — this is non-negotiable.
Reliable internet connection and stable remote work setup.
Strong organisational skills with high attention to detail and the ability to manage multiple priorities accurately and efficiently.
Highly tech-savvy and quick to learn new tools, systems, and workflows — proactive approach to adopting technology.
Comfortable using or learning CRM and operational tools such as GoHighLevel (GHL) — full technical setup is not required, but willingness to learn and use these tools once configured is essential.
Actively uses AI tools such as ChatGPT or Claude to improve speed, accuracy, and efficiency of output — this is a core expectation, not a nice-to-have.
Proficiency in Google Workspace (Sheets, Docs, Drive, Calendar) and general business productivity tools.
Demonstrated ability to work independently with minimal supervision, take ownership of responsibilities, and proactively flag issues or risks.
Reads and follows onboarding materials, SOPs, and process documentation thoroughly before escalating questions.
Strong commitment to accuracy, quality, and efficiency — tasks must be completed effectively without unnecessary time wastage.
Honest and accurate in representing skills, experience, and capability level.
A proactive, growth mindset — someone who doesn't just complete tasks but looks for ways to improve how things are done.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Virtual Assistant – Admin, Operations Support Job not on LinkedIn 🔥 8 minutes ago 🇵🇭 Philippines – Remote 💵 $9 - $12 / hour ⏱ Part Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Respond to client enquiries via phone calls, email, SMS, and messaging platforms promptly and professionally.
Act as the first point of contact when the business owner is unavailable.
Send follow-up messages and review requests using provided templates.
Handle routine guest messages for co-hosted short-term rental properties (training provided).
Pre-screen new client enquiries and basic job applications.
Assist with cleaner scheduling and job allocation using Tradify.
Coordinate job changes and communicate updates to the team via WhatsApp.
Follow up with cleaners regarding missing information or schedule changes.
Assist with coordination of linen and laundry pickups when required.
Maintain and update the client database on Google Sheets with accurate records and service history.
Organise Google Drive, spreadsheets, and documents.
Prepare simple summaries and reports (bookings, feedback, enquiries).
Manage the business owner's personal and business calendar using Motion.
Post job advertisements for cleaners and assist with basic applicant tracking.
Book and manage appointments when requested.
Research potential commercial cleaning clients.
Identify potential DVA (Department of Veterans' Affairs) client opportunities.
Build and maintain a prospect list.
Monitor community groups and platforms for new opportunities.
Assist with outreach messages or introductions.
Help collect photos and videos from cleaners for social media.
Create and schedule social media posts and reels.
Help prepare simple flyers or promotional materials.
Review timesheets and support payroll.
Prepare invoices and payment follow-ups.
Create social media content and identify automation opportunities. 🎯 Requirements
2+ years of experience in a strong administrative and operational support role.
Excellent written and spoken English — must write in Australian English spelling and tone (not US English).
Confident handling client-facing communication across phone, email, SMS, and messaging platforms.
Must have a quiet, professional workspace suitable for client calls — this is non-negotiable.
Reliable internet connection and stable remote work setup.
Strong organisational skills with high attention to detail and the ability to manage multiple priorities accurately and efficiently.
Highly tech-savvy and quick to learn new tools, systems, and workflows — proactive approach to adopting technology.
Comfortable using or learning CRM and operational tools such as GoHighLevel (GHL) — full technical setup is not required, but willingness to learn and use these tools once configured is essential.
Actively uses AI tools such as ChatGPT or Claude to improve speed, accuracy, and efficiency of output — this is a core expectation, not a nice-to-have.
Proficiency in Google Workspace (Sheets, Docs, Drive, Calendar) and general business productivity tools.
Demonstrated ability to work independently with minimal supervision, take ownership of responsibilities, and proactively flag issues or risks.
Reads and follows onboarding materials, SOPs, and process documentation thoroughly before escalating questions.
Strong commitment to accuracy, quality, and efficiency — tasks must be completed effectively without unnecessary time wastage.
Honest and accurate in representing skills, experience, and capability level.
A proactive, growth mindset — someone who doesn't just complete tasks but looks for ways to improve how things are done. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Real Estate Virtual Assistant – Part-time 🕒 2 days ago Wing Assistant 501 - 1000 🤝 B2B ☁️ SaaS ⚡ Productivity Website LinkedIn All Job Openings Real Estate Virtual Assistant managing transaction coordination and client communication for a real estate client based in Ontario. Ensuring paperwork is handled efficiently and maintaining client engagement via WhatsApp. 🇵🇭 Philippines – Remote 💵 ₱20k - ₱22k / month 💰 $2.1M Seed Round on 2022-03 ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Part-Time Healthcare Virtual Assistant – Functional Medicine Practice 🕒 2 days ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings Healthcare Virtual Assistant supporting functional medicine practice by managing patient appointments and documentation. Ensuring efficient workflow in a fast-paced healthcare environment with strong EMR proficiency. 🇵🇭 Philippines – Remote 💵 $5 - $6 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Medical Virtual Assistant – Claims Management, Prior Authorization, Referrals 🕒 2 days ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings Medical Virtual Assistant handling healthcare administrative tasks including claims management and prior authorizations for a growing therapy practice. Seeking a proactive and detail-oriented individual with administrative experience. 🇵🇭 Philippines – Remote 💵 $5 - $6 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Personal Assistant 🕒 2 days ago Slash Staffing 11 - 50 🤝 B2B 👥 HR Tech ☁️ SaaS Website LinkedIn All Job Openings Personal Assistant supporting executive operations and client communication in a fast-paced environment. Manage schedules and administrative tasks efficiently using various tools. 🇵🇭 Philippines – Remote ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Mental Health Virtual Assistant – Patient Support, Billing Coordination 🕒 4 days ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings Mental Health Virtual Assistant managing patient support, onboarding, and billing for a healthcare practice. Requires healthcare administrative experience and proficiency in Simple Practice. 🇵🇭 Philippines – Remote 💵 $5 - $6 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportoperational supportclient communicationdata entryjob schedulingreport preparationsocial media managementinvoice preparationapplicant trackingCRM tools

Soft Skills

organizational skillsattention to detailmulti-taskingproactive approachindependent workcommunication skillsproblem-solvinggrowth mindsetaccuracyreliability