Executive Assistant – Operations Coordinator

Hunt St

Executive Assistant / Operations Coordinator supporting Australian roofing services company remotely from the Philippines. Managing administrative tasks, operational coordination, and financial tracking.

Posted 4/24/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,200 - A$1,500 per monthWebsite

About the role

Key responsibilities & impact

Provide day-to-day executive and administrative support to the business
Manage general admin tasks, scheduling, follow-ups, and operational coordination
Perform light bookkeeping tasks, ensuring records are accurate and updated
Complete Xero reconciliations and assist in maintaining financial accuracy
Use ServiceM8 to manage workflow updates, job records, and operational tasks
Maintain organised records, documentation, and internal systems
Coordinate with team members to ensure operational tasks are completed on time
Assist in improving internal administrative workflows and efficiency
Support ad hoc operational and administrative requirements as needed

Requirements

What you’ll need

Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role
Experience using Xero, including reconciliations and light bookkeeping support
Hands-on experience with ServiceM8 is required
Strong administrative and organisational skills
High attention to detail and the ability to manage multiple priorities
Ability to work independently and take initiative in a remote setup
Strong written and verbal English communication skills
Comfortable supporting both administrative and operational functions
Reliable, proactive, and solutions-focused mindset

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Executive Assistant – Operations Coordinator Job not on LinkedIn 🔥 16 minutes ago 🇵🇭 Philippines – Remote 💵 $1.2k - $1.5k / month ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide day-to-day executive and administrative support to the business
Manage general admin tasks, scheduling, follow-ups, and operational coordination
Perform light bookkeeping tasks, ensuring records are accurate and updated
Complete Xero reconciliations and assist in maintaining financial accuracy
Use ServiceM8 to manage workflow updates, job records, and operational tasks
Maintain organised records, documentation, and internal systems
Coordinate with team members to ensure operational tasks are completed on time
Assist in improving internal administrative workflows and efficiency
Support ad hoc operational and administrative requirements as needed 🎯 Requirements
Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role
Experience using Xero, including reconciliations and light bookkeeping support
Hands-on experience with ServiceM8 is required
Strong administrative and organisational skills
High attention to detail and the ability to manage multiple priorities
Ability to work independently and take initiative in a remote setup
Strong written and verbal English communication skills
Comfortable supporting both administrative and operational functions
Reliable, proactive, and solutions-focused mindset Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Order Approval Virtual Assistant 🕒 2 days ago 20four7VA 51 - 200 🤝 B2B 🛍️ eCommerce ☁️ SaaS Website LinkedIn All Job Openings Virtual Assistant supporting order approval and quality control processes for a high-volume operations team. Focuses on reviewing sales contracts and ensuring order accuracy before production. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Virtual Assistant / Executive Assistant 🕒 2 days ago VirtueStaff 11 - 50 👥 HR Tech 🎯 Recruiter Website LinkedIn All Job Openings Virtual Assistant providing comprehensive administrative support for clients remotely. Organizing schedules, managing communications, and improving office processes in a virtual environment. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Executive Assistant – Real Estate Development 🕒 3 days ago Catena 1 - 10 👥 HR Tech 🏢 Enterprise 🎯 Recruiter Website LinkedIn All Job Openings Virtual Executive Assistant optimizing the CEO’s workflow at a fast-growing real estate development startup. Coordinating tasks, projects, and meetings across a distributed team for operational efficiency. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Executive Assistant – Real Estate Development 🕒 April 16 Catena 1 - 10 👥 HR Tech 🏢 Enterprise 🎯 Recruiter Website LinkedIn All Job Openings Virtual Executive Assistant supporting the CEO of a fast-growing real estate development startup. Role involves operational coordination, executive support, and task management in a remote environment. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🕒 April 2 OptiNizers 1 - 10 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting executives in day-to-day business operations and coordination. This role requires proactivity, detail orientation, and efficient task management in a remote setting. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

XerobookkeepingreconciliationsServiceM8administrative supportoperational coordinationworkflow managementrecord keepingfinancial accuracyinternal systems

Soft Skills

administrative skillsorganisational skillsattention to detailmulti-taskingindependenceinitiativecommunication skillsreliabilityproactivitysolutions-focused mindset