Accountant, Bookkeeper, General Admin Support – Construction Industry
Hunt St
contract
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 A$1,500 - A$2,000 per month
About the role
- Take full ownership of day-to-day bookkeeping and financial administration
- Manage accounts payable and accounts receivable processes
- Reconcile bank transactions and maintain accurate, up-to-date financial records
- Own and execute the full end-of-month (EOM) process including bank reconciliations, payables/receivables close-off, P&L review, WIP reporting, and management accounts — prepared and delivered without prompting; liaise with the external AU-based accountant for year-end tax and compliance only
- Reduce duplication and back-and-forth by ensuring all records are complete, accurate, and audit-ready
- Prepare and lodge quarterly Business Activity Statements (BAS) accurately and on time, ensuring GST, PAYG withholding, and other obligations are correctly reported
- Manage and maintain accounting records using Xero
- Support job costing, invoicing, and financial tracking across multiple construction projects
- Assist in maintaining financial visibility across active projects
- Improve workflow efficiency between internal operations and external accountants
- Track project budgets, costs, and profitability
- Coordinate with operations to ensure accurate cost allocation using Buildertrend
- Support accurate and timely progress invoicing aligned with project milestones
- Provide general administrative support to the leadership team and operations
- Obtain quotes from subcontractors and suppliers as requested; compare and present options clearly to the team for decision-making
- Set up and manage supplier and subcontractor accounts, including onboarding documentation, insurance checks, and contact management
- Provide general team support including scheduling, document management, correspondence, and ad-hoc tasks as directed by the leadership team
- Manage supplier communication, documentation, and finance-related admin tasks
- Assist in streamlining internal processes to reduce operational friction
- Support scheduling and coordination of finance-related workflows where required
- Maintain and update the Buildertrend CRM, ensuring prospective and existing client records, communications, and follow-up tasks are kept current and accurate
- Support the nurturing of prospective clients through timely follow-up coordination, sending proposals or information as directed, and tracking pipeline status in Buildertrend
- Assist in maintaining strong relationships with existing clients by supporting communication touchpoints, coordinating satisfaction follow-ups, and ensuring client records reflect current project status
- Identify inefficiencies and proactively recommend improvements
- Help transition the business from reactive financial management to a structured, scalable system
- Take initiative in owning and improving finance and admin functions end-to-end
Requirements
- Proven experience in bookkeeping or accounting support (construction industry experience highly desirable)
- Strong working knowledge of **Xero** and job costing processes
- Experience with construction/project management platforms (**Buildertrend **experience)
- Ability to work independently and take full ownership of responsibilities
- High attention to detail and strong accuracy in financial work
- Proactive, solution-oriented mindset with strong initiative
- Comfortable working directly with business owners in a fast-paced environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
bookkeepingfinancial administrationaccounts payableaccounts receivablebank reconciliationP&L reviewWIP reportingjob costinginvoicingfinancial tracking
Soft Skills
attention to detailaccuracyproactive mindsetsolution-orientedinitiativeindependencecommunicationrelationship managementorganizational skillsworkflow efficiency