Executive Assistant – Founder

Hunt St

Executive Assistant supporting a founder in a dynamic remote role for a diverse portfolio business. Involves task management, AI tool utilization, and maintaining business and personal structure.

Posted 4/15/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,500 - A$1,800 per monthWebsite

About the role

Key responsibilities & impact

Manage calendar, meetings, reminders, and scheduling
Manage inboxes, flag priorities, and draft replies
Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
Coordinate with staff, suppliers, service providers, and external contacts
Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
Help organize business and personal admin
Assist with travel planning, appointments, bookings, and coordination where required
Prepare clean reports, trackers, and dashboards
Chase people and keep matters moving
Support the founder in maintaining structure, accountability, and execution consistency
Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity
Use AI tools such as ChatGPT intelligently to help draft, redraft, improve, summarise, and analyse correspondence and documents
Read AI-generated drafts carefully, edit them properly, add or remove points, change tone or strategy where required, and keep refining them until the desired objective is achieved
Assist with drafting formal letters, negotiation responses, and structured communications based on the outcome required
Connect the dots across different facts, messages, and documents rather than simply following instructions mechanically
Support negotiation processes by understanding the commercial objective, using AI to test different approaches, and helping prepare stronger responses
Review letters, agreements, and other documents and understand their structure, key issues, and intended outcome

Requirements

What you’ll need

Proven experience as an Executive Assistant or supporting a founder/senior executive
Excellent written and spoken English
CRM, sales/admin coordination, or process-building experience
Social Media Management and lead generation experience
Strong reasoning ability, good judgement, organisational skills, initiative, and attention to detail
Ability to work with a fast-paced, unstructured environment
Strong reasoning, judgement, and problem-solving ability
Comfortable with legal-style documents and structured communication
Proficient in using AI tools in a strategic and thoughtful way
Reliable remote setup with strong internet and backup
Ability to refine drafts and negotiation positions until they are commercially and practically effective
The right candidate must be genuinely strong in using multiple AI tools and must have a proven track record of using AI in a practical, high-level way for executive assistant work. This includes drafting, redrafting, summarising, document review, communication, prioritization, workflow support, research, and refining output until it achieves the required objective.
Nice to Have
Experience supporting multiple businesses
Jewelry experience is a plus
Background in high-end, premium, or service-oriented environments
Experience handling confidential or sensitive matters

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Executive Assistant – Founder Job not on LinkedIn 🔥 2 minutes ago 🇵🇭 Philippines – Remote 💵 $1.5k - $1.8k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Manage calendar, meetings, reminders, and scheduling
Manage inboxes, flag priorities, and draft replies
Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
Coordinate with staff, suppliers, service providers, and external contacts
Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
Help organize business and personal admin
Assist with travel planning, appointments, bookings, and coordination where required
Prepare clean reports, trackers, and dashboards
Chase people and keep matters moving
Support the founder in maintaining structure, accountability, and execution consistency
Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity
Use AI tools such as ChatGPT intelligently to help draft, redraft, improve, summarise, and analyse correspondence and documents
Read AI-generated drafts carefully, edit them properly, add or remove points, change tone or strategy where required, and keep refining them until the desired objective is achieved
Assist with drafting formal letters, negotiation responses, and structured communications based on the outcome required
Connect the dots across different facts, messages, and documents rather than simply following instructions mechanically
Support negotiation processes by understanding the commercial objective, using AI to test different approaches, and helping prepare stronger responses
Review letters, agreements, and other documents and understand their structure, key issues, and intended outcome 🎯 Requirements
Proven experience as an Executive Assistant or supporting a founder/senior executive
Excellent written and spoken English
CRM, sales/admin coordination, or process-building experience
Social Media Management and lead generation experience
Strong reasoning ability, good judgement, organisational skills, initiative, and attention to detail
Ability to work with a fast-paced, unstructured environment
Strong reasoning, judgement, and problem-solving ability
Comfortable with legal-style documents and structured communication
Proficient in using AI tools in a strategic and thoughtful way
Reliable remote setup with strong internet and backup
Ability to refine drafts and negotiation positions until they are commercially and practically effective
The right candidate must be genuinely strong in using multiple AI tools and must have a proven track record of using AI in a practical, high-level way for executive assistant work. This includes drafting, redrafting, summarising, document review, communication, prioritization, workflow support, research, and refining output until it achieves the required objective.
Nice to Have
Experience supporting multiple businesses
Jewelry experience is a plus
Background in high-end, premium, or service-oriented environments
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Hard Skills & Tools

calendar managementinbox managementtask trackingreport preparationdrafting correspondencenegotiation supportdocument reviewsocial media managementlead generationAI tool proficiency

Soft Skills

organizational skillsattention to detailproblem-solvingjudgmentinitiativecommunicationreasoning abilityadaptabilityaccountabilitycollaboration