Hunt St

Executive Assistant – Founder

Hunt St

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 A$1,500 - A$1,800 per month

About the role

  • Manage calendar, meetings, reminders, and scheduling
  • Manage inboxes, flag priorities, and draft replies
  • Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
  • Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
  • Coordinate with staff, suppliers, service providers, and external contacts
  • Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
  • Help organize business and personal admin
  • Assist with travel planning, appointments, bookings, and coordination where required
  • Prepare clean reports, trackers, and dashboards
  • Chase people and keep matters moving
  • Support the founder in maintaining structure, accountability, and execution consistency
  • Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity
  • Use AI tools such as ChatGPT intelligently to help draft, redraft, improve, summarise, and analyse correspondence and documents
  • Read AI-generated drafts carefully, edit them properly, add or remove points, change tone or strategy where required, and keep refining them until the desired objective is achieved
  • Assist with drafting formal letters, negotiation responses, and structured communications based on the outcome required
  • Connect the dots across different facts, messages, and documents rather than simply following instructions mechanically
  • Support negotiation processes by understanding the commercial objective, using AI to test different approaches, and helping prepare stronger responses
  • Review letters, agreements, and other documents and understand their structure, key issues, and intended outcome

Requirements

  • Proven experience as an Executive Assistant or supporting a founder/senior executive
  • Excellent written and spoken English
  • CRM, sales/admin coordination, or process-building experience
  • Social Media Management and lead generation experience
  • Strong reasoning ability, good judgement, organisational skills, initiative, and attention to detail
  • Ability to work with a fast-paced, unstructured environment
  • Strong reasoning, judgement, and problem-solving ability
  • Comfortable with legal-style documents and structured communication
  • Proficient in using AI tools in a strategic and thoughtful way
  • Reliable remote setup with strong internet and backup
  • Ability to refine drafts and negotiation positions until they are commercially and practically effective
  • The right candidate must be genuinely strong in using multiple AI tools and must have a proven track record of using AI in a practical, high-level way for executive assistant work. This includes drafting, redrafting, summarising, document review, communication, prioritization, workflow support, research, and refining output until it achieves the required objective.
  • Nice to Have
  • Experience supporting multiple businesses
  • Jewelry experience is a plus
  • Background in high-end, premium, or service-oriented environments
  • Experience handling confidential or sensitive matters
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinbox managementtask trackingreport preparationdrafting correspondencenegotiation supportdocument reviewsocial media managementlead generationAI tool proficiency
Soft Skills
organizational skillsattention to detailproblem-solvingjudgmentinitiativecommunicationreasoning abilityadaptabilityaccountabilitycollaboration