Hunt St

Senior Executive Assistant

Hunt St

contract

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 A$2,000 - A$2,500 per month

Job Level

Senior

About the role

  • Provide high-level administrative and operational support to senior executives
  • Anticipate priorities and proactively manage schedules, commitments, and deadlines
  • Prepare briefing materials, agendas, reports, and presentations for meetings
  • Manage complex, multi-time-zone calendars with precision and foresight
  • Triage and prioritise inbox communications, draft responses, and escalate where necessary
  • Coordinate internal and external meetings, ensuring optimal use of executive time
  • Act as a key point of contact between the executive and internal/external stakeholders
  • Liaise confidently with clients, partners, and senior leaders
  • Ensure timely follow-ups and track all outstanding actions
  • Track priorities, projects, and deadlines on behalf of the executive
  • Support execution of strategic and operational initiatives
  • Maintain structured systems for task tracking, updates, and reporting
  • Coordinate domestic and international travel arrangements, including itineraries and accommodations
  • Ensure seamless travel planning with contingency considerations
  • Prepare confidential documents, executive summaries, and business reports
  • Support documentation and presentation development as required
  • Maintain accurate records and organised filing systems
  • Handle sensitive information with the highest level of discretion
  • Represent the executive office with professionalism and integrity at all times

Requirements

  • 5+ years of experience in an Executive Assistant or Chief of Staff Role
  • Proven experience supporting senior executives or C-suite leaders
  • Exceptional organisational and time-management skills
  • Strong written and verbal communication skills
  • High proficiency in Microsoft Office and/or Google Workspace
  • Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
  • Ability to work independently, take initiative, and make sound decisions
  • Strong attention to detail and ability to manage competing priorities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportoperational supportschedule managementbriefing materials preparationreport preparationpresentation developmenttask trackingtravel arrangementsdocument preparationrecord maintenance
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationattention to detailinitiativedecision-makingprofessionalismintegritydiscretion