Senior Executive Assistant

Hunt St

Senior Executive Assistant providing administrative support to senior leadership for an AU-based architecture studio. Role includes managing schedules, communications, and projects remotely from the Philippines.

Posted 4/14/2026contractRemote • 🇵🇭 PhilippinesSenior💰 A$2,000 - A$2,500 per monthWebsite

About the role

Key responsibilities & impact

Provide high-level administrative and operational support to senior executives
Anticipate priorities and proactively manage schedules, commitments, and deadlines
Prepare briefing materials, agendas, reports, and presentations for meetings
Manage complex, multi-time-zone calendars with precision and foresight
Triage and prioritise inbox communications, draft responses, and escalate where necessary
Coordinate internal and external meetings, ensuring optimal use of executive time
Act as a key point of contact between the executive and internal/external stakeholders
Liaise confidently with clients, partners, and senior leaders
Ensure timely follow-ups and track all outstanding actions
Track priorities, projects, and deadlines on behalf of the executive
Support execution of strategic and operational initiatives
Maintain structured systems for task tracking, updates, and reporting
Coordinate domestic and international travel arrangements, including itineraries and accommodations
Ensure seamless travel planning with contingency considerations
Prepare confidential documents, executive summaries, and business reports
Support documentation and presentation development as required
Maintain accurate records and organised filing systems
Handle sensitive information with the highest level of discretion
Represent the executive office with professionalism and integrity at all times

Requirements

What you’ll need

5+ years of experience in an Executive Assistant or Chief of Staff Role
Proven experience supporting senior executives or C-suite leaders
Exceptional organisational and time-management skills
Strong written and verbal communication skills
High proficiency in Microsoft Office and/or Google Workspace
Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
Ability to work independently, take initiative, and make sound decisions
Strong attention to detail and ability to manage competing priorities

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Senior Executive Assistant Job not on LinkedIn 🔥 38 minutes ago 🇵🇭 Philippines – Remote 💵 $2k - $2.5k / month ⏳ Contract/Temporary 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Provide high-level administrative and operational support to senior executives
Anticipate priorities and proactively manage schedules, commitments, and deadlines
Prepare briefing materials, agendas, reports, and presentations for meetings
Manage complex, multi-time-zone calendars with precision and foresight
Triage and prioritise inbox communications, draft responses, and escalate where necessary
Coordinate internal and external meetings, ensuring optimal use of executive time
Act as a key point of contact between the executive and internal/external stakeholders
Liaise confidently with clients, partners, and senior leaders
Ensure timely follow-ups and track all outstanding actions
Track priorities, projects, and deadlines on behalf of the executive
Support execution of strategic and operational initiatives
Maintain structured systems for task tracking, updates, and reporting
Coordinate domestic and international travel arrangements, including itineraries and accommodations
Ensure seamless travel planning with contingency considerations
Prepare confidential documents, executive summaries, and business reports
Support documentation and presentation development as required
Maintain accurate records and organised filing systems
Handle sensitive information with the highest level of discretion
Represent the executive office with professionalism and integrity at all times 🎯 Requirements
5+ years of experience in an Executive Assistant or Chief of Staff Role
Proven experience supporting senior executives or C-suite leaders
Exceptional organisational and time-management skills
Strong written and verbal communication skills
High proficiency in Microsoft Office and/or Google Workspace
Experience with productivity and project management tools (e.g., Total Synergy, Asana, Notion, Slack, Trello)
Ability to work independently, take initiative, and make sound decisions
Strong attention to detail and ability to manage competing priorities Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant 🕒 April 2 OptiNizers 1 - 10 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting executives in day-to-day business operations and coordination. This role requires proactivity, detail orientation, and efficient task management in a remote setting. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Virtual Assistant 🕒 March 23 Dhar Mann Studios 51 - 200 📱 Media 🌍 Social Impact Website LinkedIn All Job Openings Executive Virtual Assistant supporting the CEO at Changing Lives Productions. Organizing priorities and managing key initiatives in a remote capacity. 🇵🇭 Philippines – Remote 💵 $12 - $15 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Assistant 🕒 March 18 VA Placement Service 51 - 200 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Amazon Virtual Assistant supporting clients' entrepreneurial activities on Amazon. Handling administrative tasks, customer service, and managing Seller Central. 🇵🇭 Philippines – Remote 💵 $3 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🕒 March 13 Insticator 51 - 200 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant providing high-level administrative support to a senior US executive in a global AdTech company. Managing complex schedules and coordinating across time zones with a detail-oriented approach. 🇵🇭 Philippines – Remote 💰 $5.2M Series A on 2017-07 ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Real Estate Virtual Assistant 🕒 March 4 Global Medical VA Careers 501 - 1000 ⚕️ Healthcare Insurance 👥 HR Tech Website LinkedIn All Job Openings Real Estate Virtual Assistant managing daily operations and communications for real estate agents and clients. Supporting sales, marketing, and administrative tasks to ensure smooth property transactions. 🇵🇭 Philippines – Remote 💵 $800 / month ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportoperational supportschedule managementbriefing materials preparationreport preparationpresentation developmenttask trackingtravel arrangementsdocument preparationrecord maintenance

Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationattention to detailinitiativedecision-makingprofessionalismintegritydiscretion