Finance, Administration – Project Support
Hunt St
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 A$1,500 - A$2,000 per month
About the role
- Enter, code, and verify supplier and subcontractor invoices in Dext and Xero
- Process all invoices on the day of receipt
- Prepare weekly payment runs
- Maintain supplier records and compliance documentation
- Update registers daily
- File documents immediately upon issue
- Issue client progress invoices
- Send payment reminders
- Follow up on overdue accounts
- Execute AI-drafted variations, purchase orders, and RFIs
- Update project registers
- Liaise with subcontractors and suppliers
- File documentation accurately
- Maintain budgets, cost trackers, compliance registers, and project reports
- Liaise with the external accountant to support monthly reconciliation
- Assist with HR onboarding, leave tracking, and meeting coordination
- Work efficiently with Xero, Microsoft Office, Dext, Wunderbuild/Buildertrend/Procore, SharePoint, and AI tools to execute tasks accurately and on time
- Communicate with suppliers and subcontractors via phone and email on a daily basis
Requirements
- Minimum 2 years’ end-to-end experience in accounts payable and receivable
- Construction industry experience is required, as candidates must have a strong understanding of the building process to perform effectively in this role.
- Proficient in Xero for invoicing, payments, and reconciliation
- Must have experience with Dext
- Proficiency with AI tools to streamline tasks and improve efficiency
- Strong organizational skills, attention to detail, and ability to manage multiple tasks independently
- Excellent command of written and spoken English
- Comfortable assisting with employee onboarding, compliance documentation, and general administrative tasks
Benefits
- statutory benefits like HMO
- 13th month pay
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payableaccounts receivableinvoicingreconciliationbudget managementcost trackingcompliance documentationdocument filingproject reportingHR onboarding
Soft Skills
organizational skillsattention to detailtime managementcommunication skillsindependent task management