Administrative Assistant
Hunt St
contract
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 A$2,000 - A$2,500 per month
About the role
- Assist with preparing and managing compliance documentation for Australian solar and battery installations, with a strong focus on Victorian requirements.
- Support the processing and submission of solar rebate applications.
- Ensure all documentation aligns with current and upcoming compliance standards, including readiness for 2026 requirements.
- Coordinate closely with the Solar Manager to ensure compliance milestones are met accurately and on time.
- Manage and support workflows within Simpro, including jobs, quotes, and purchase orders.
- Assist with accounts payable processes by managing supplier invoices and purchase orders using EzzyBills.
- Ensure invoices are correctly captured, mapped from EzzyBills into Simpro, and allocated to the appropriate job cost centres.
- Support accurate cost tracking by ensuring invoice and PO data is complete and correctly assigned.
- Maintain data integrity within Simpro by supporting the admin team in keeping records accurate, up to date, and well-structured.
- Assist in cleaning and maintaining job, supplier, and materials data within the system.
- Generate basic reports from Simpro to support management with job tracking, materials status, and operational visibility.
- Monitor staff timesheets in Simpro on a daily basis to ensure field staff are clocking on/off correctly and recording labour hours accurately.
- Identify missing entries, discrepancies, or non-compliance in timesheet submissions.
- Escalate any timesheet or labour reporting issues to Payroll Management promptly to support accurate payroll processing and compliance.
Requirements
- Previous experience managing administrative and compliance paperwork for Australian solar and battery installations (Victorian experience strongly preferred).
- Hands-on experience using Simpro, with a solid understanding of jobs, quotes, and purchase order workflows.
- Experience supporting accounts payable processes, including invoice and PO handling.
- Strong attention to detail with a focus on accuracy and compliance.
- Ability to work independently in a remote environment while coordinating with multiple stakeholders.
- **Nice to have:**
- Experience using EzzyBills for invoice processing.
- Familiarity with rebate processes.
- Experience supporting evolving systems and process implementation.
- Basic reporting experience within Simpro.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
compliance documentationsolar rebate applicationscost trackingdata integrityinvoice processingpurchase order handlingreport generationtimesheet monitoringadministrative paperworkworkflow management
Soft Skills
attention to detailindependent workstakeholder coordinationaccuracyproblem-solving