Senior Executive Assistant, EVP of Engineering

HubSpot

Senior Executive Assistant supporting HubSpot's EVP of Engineering and engineering executives. Managing complex schedules, sensitive information, and providing anticipatory support for leadership.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $96,000 - $144,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational skills and attention to detail while managing complex calendars and global travel for senior executives. Proven ability to handle sensitive information with discretion and engage effectively with stakeholders in fast-paced, high-performing environments.

Highest-signal resume keywords

Calendar ManagementStakeholder ManagementConfidential Information HandlingExecutive SupportProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense Report ProcessingBudget ManagementLogistics CoordinationMeeting PreparationVendor Payment Coordination

Soft Skills

Exceptional DiscretionOutstanding Communication SkillsProactive MindsetStrong Organizational SkillsAbility to Adapt to Ambiguity

Industry Keywords

SaaSTech EnvironmentHigh-Volume Calendar ManagementExecutive AssistantLeadership Forums

About the role

Key responsibilities & impact

Manage a complex, high-volume calendar and global travel, handling all incoming and outgoing meeting requests with precision and care.
Coordinate meetings with senior internal and external stakeholders.
Handle highly sensitive and confidential information with the utmost discretion, supporting engineering priorities and strategic initiatives.
Provide proactive, anticipatory support - seeing around corners, identifying risks or conflicts, and ensuring the executives are prepared and operating effectively.
Lead and execute high-priority administrative and operational projects in support of Engineering leadership
Support preparation for executive sessions, all hands meetings, offsites and leadership forums, including agenda management, logistics, and coordination of materials.
Process expense reports, manage budgets, coordinate vendor payments and maintain strong relationships with internal and external partners.
Partner closely with a team of Executive Assistants, mentoring more junior team members and contributing to broader EA team initiatives and backup support.

Requirements

What you’ll need

Proven track record of success providing administrative support in a high-performing, fast-paced, global environment.
Experience supporting senior executives, ideally within SaaS or tech environments.
Exceptional discretion, judgment, and professionalism in handling sensitive information and high-stakes interactions.
Strong stakeholder management skills, with the ability to engage confidently with executives and external partners.
Remarkable drive, bias for action, and commitment to delivering exceptional support.
Ability to effectively prioritize and manage competing demands across multiple stakeholders and communication channels.
Outstanding organizational skills and attention to detail.
Exceptional written and verbal communication skills; able to interact seamlessly with employees at all levels, including senior leadership and external contacts.
Comfort operating in ambiguity and adapting quickly to shifting priorities.
A proactive mindset with the ability to work independently and anticipate needs with minimal guidance.
Flexibility to handle urgent or time-sensitive matters outside of core business hours when needed.
Availability to travel, approximately 20% of the time, to support executive onsite needs.
A passion for HubSpot’s culture and commitment to acting as a culture leader, creating exceptional employee experiences.

Benefits

Comp & perks

Cash compensation includes base salary, on-target commission for eligible roles, and annual bonus targets
Eligible to participate in HubSpot's equity plan for restricted stock units (RSUs)
Possible eligibility for overtime pay
Flexible working arrangements
Professional development opportunities
Health benefits and wellness programs