Executive Assistant

HubSpot

Executive Assistant managing daily operations for HubSpot's VP of Partner Sales and VP of US Small Business. Supporting leadership with planning, logistics, and administrative operations.

Posted 6/3/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $73,600 - $110,400 per yearWebsite

About the role

Key responsibilities & impact

Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business.
Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

Requirements

What you’ll need

Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment.
High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail.
Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners.
Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology.
Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment.
Flexibility & Willingness to Travel: Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events).

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account HubSpot Website LinkedIn All Job Openings 1001 - 5000 employees Founded 2006 🤝 B2B ☁️ SaaS B2B
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Marketing HubSpot is an AI-powered customer platform that combines marketing, sales, and customer service software into one integrated suite. With over 238,000 customers in 135 countries, HubSpot offers tools for marketing automation, sales management, customer service, content marketing, operations, and B2B commerce. With products like Marketing Hub, Sales Hub, Service Hub, and Content Hub, HubSpot enables businesses to generate leads, close deals, and provide excellent customer support, all while using AI to enhance operations and insights. The platform is designed to unify teams and customer data, supporting both small startups and large enterprises in their growth journey. Executive Assistant 🔥 34 minutes ago 🇺🇸 United States – Remote 💵 $73.6k - $110.4k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business.
Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors. 🎯 Requirements
Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment.
High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail.
Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners.
Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology.
Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment.
Flexibility & Willingness to Travel: Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events). Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant – Special Projects Manager 🔥 3 hours ago Parallel 1001 - 5000 🛒 Retail 🧘 Wellness Website LinkedIn All Job Openings Executive Assistant & Special Projects Manager for Parallel's Executive Leadership Team, driving strategic projects and alignment. Providing high-level administrative support in a dynamic environment. 🇺🇸 United States – Remote 💰 $10M Debt Financing - Parallel on 2022-12 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🦅 H1B Visa Sponsor Executive Assistant 🔥 7 hours ago Optro 501 - 1000 ☁️ SaaS 📋 Compliance 🤖 Artificial Intelligence Website LinkedIn All Job Openings Executive Assistant enhancing efficiency for Optro's executives in a fast-paced environment. Supporting calendar management, travel arrangements, and team gatherings for a leading SaaS company. 🇺🇸 United States – Remote 💵 $84k - $115.5k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Law Firm Virtual Assistant 🔥 8 hours ago Job Duck 201 - 500 👥 HR Tech 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Law Firm Virtual Assistant supporting daily legal operations and ensuring organized case management. Engaging directly with clients for a smooth professional experience throughout their case journey. 🇺🇸 United States – Remote 💵 $1.1k - $1.2k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Executive Assistant 🕒 Yesterday Fleetio 51 - 200 🏢 Enterprise 🚗 Transport ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant role supporting senior executives at Fleetio, managing schedules and travel. Engaging in special projects and maintaining effective communication for a dynamic SaaS organization. 🇺🇸 United States – Remote 💰 $21.1M Series B on 2020-11 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🦅 H1B Visa Sponsor Executive Assistant 🕒 2 days ago Lully 1 - 10 🔌 API 🏢 Enterprise ⚡ Productivity Website LinkedIn All Job Openings Executive Assistant providing organizational support to founders at a high-growth AI startup. Managing calendars, correspondence, and ensuring smooth operations in a fast-paced environment. 🇺🇸 United States – Remote 💰 $2.1M Seed Round on 2015-05 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportexecutive supportevent coordinationlogistics managementcalendar managementexpense reportingpurchase order managementstakeholder managementproject management

Soft Skills

professionalismorganizational skillsprioritization skillscommunication skillsproactive mindsetsolution-oriented mindsetflexibilitydiscretionattention to detailcollaboration