HubSpot

Lead Producer, Academy Labs

HubSpot

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $114,000 - $182,000 per year

Job Level

Senior

About the role

  • Lead end-to-end production strategy and execution for Academy Labs regional events, INBOUND, and GROW activations—ensuring every production element reflects HubSpot’s standards for quality and impact.
  • Design scalable systems and processes that simplify complex multi-market execution across 15+ annual events, enabling global consistency and operational excellence.
  • Develop experiential production frameworks that align with business goals (retention, expansion, advocacy) and tie directly to measurable outcomes like ARR growth.
  • Oversee project management across the event lifecycle—timelines, milestones, risk assessment, and stakeholder communication.
  • Lead site search and venue selection strategy across all Academy Labs markets, defining venue criteria, evaluating production feasibility, negotiating contracts, and building a scalable venue portfolio that supports program growth, budget efficiency, and consistent attendee experience.
  • Oversee and actively manage technical production and show flow, including A/V, staging, content management, run of show, and accessibility (ASL/CART) for dual-track, full-day programs.
  • Own vendor strategy and relationships, leading RFPs, contracting, and negotiations to build a preferred global vendor ecosystem capable of scaling with program growth.
  • Manage a $1M+ production budget, including forecasting, allocations, and reporting through our internal budget trackers and systems; ensure all spending aligns with budget and ROI goals.
  • Drive cross-functional collaboration with HubSpot Academy, Customer Success, Community, Enablement, and Brand teams to align production execution with strategic outcomes.
  • Ensure brand and experience consistency across all event elements, collaborating with creative and brand teams to deliver a cohesive look, feel, and message.
  • Develop and mentor peers, setting standards for production best practices, documentation, and process improvement.
  • Monitor program data and insights, identifying trends in cost efficiency, quality, and attendee satisfaction; use findings to evolve and optimize future programs.
  • Lead crisis comms and security planning to ensure operational safety and preparedness across all locations.
  • Lead and facilitate comprehensive post-event review sessions with cross-functional stakeholders, developing structured processes to capture learnings, identify areas for improvement, and document best practices that inform future event strategy and execution.
  • Serve as subject-matter expert in live experiential learning production—advising internal stakeholders on feasibility, innovation, and scalability.

Requirements

  • 10+ years of professional experience in live event production, with a proven record of managing multiple complex events simultaneously.
  • Demonstrated success in scaling repeatable, high-quality programs across multiple regions or markets.
  • Strong vendor management expertise, including RFP creation, negotiation, and global contracting.
  • Proven experience managing $1M+ budgets across multi-market event portfolios.
  • Advanced project management skills, with the ability to manage complex timelines, dependencies, and stakeholder communication.
  • Excellent collaboration and leadership skills; proven ability to influence cross-functional teams without direct authority.
  • Ability to anticipate challenges and make fast, effective decisions under pressure.
  • Flexibility to travel up to 40% across NAM, EMEA, and APAC and work non-standard hours to support event execution.
Benefits
  • The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles.
  • In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs).
  • Some roles may also be eligible for overtime pay.
  • Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons.
  • Explore the benefits and perks HubSpot offers to help employees grow better.
  • Fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event productionproject managementbudget managementvendor managementRFP creationcontract negotiationA/V managementcontent managementrisk assessmentdata analysis
Soft Skills
leadershipcollaborationcommunicationproblem-solvingflexibilitydecision-makingmentoringinfluencingstrategic thinkingcrisis management