Events Coordinator

HTB Church

Events Coordinator managing logistics and coordination for Leadership Conference and other Alpha events. Ensuring high standards for speaker management, operations, and volunteer coordination.

Posted 7/31/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in large event management, including coordination of speaker logistics, operational planning, and stakeholder engagement. Proficient in managing budgets, compliance, and health and safety measures while ensuring high standards of communication and hospitality.

Highest-signal resume keywords

Large Event Management ExperienceOperational PlanningBudget ManagementStakeholder EngagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementRisk ManagementCompliance ManagementBudgetingSchedulingContract ManagementTravel ArrangementTechnical Requirements GatheringSupplier Relationship Management

Soft Skills

Team PlayerTactfulDiplomaticResilientFlexible Attitude

Tools & Technologies

Event Tracking SoftwareCommunication ToolsScheduling ToolsBudgeting SoftwareEvent Management Platforms

Industry Keywords

Event LifecycleSpeaker ManagementWorship LeadershipHospitality StandardsHealth and Safety Compliance

About the role

Key responsibilities & impact

Coordinate speaker communications before, during and after events.
Manage speaker onboarding, including biographies, photographs, contributor forms and requirements gathering.
Arrange speaker travel, accommodation, transport and itineraries.
Coordinate speaker contracts, honorariums, gifts and expenses.
Manage speaker seating, accreditation, passes and ticketing requirements.
Maintain accurate event trackers and records.
Support seminar and lab speakers, including Slido management and session logistics.
Ensure all post-event deliverables are completed, including photos, videos, consent forms and reimbursements.
Coordinate onboarding and logistics for worship leaders and contributors.
Liaise closely with worship oversight teams regarding schedules and requirements.
Organise worship hospitality, speaker gifts and resource distribution.
Support worship teams during event delivery and ensure all administration is completed post-event.
Develop and maintain detailed event day plans and operational schedules.
Gather and coordinate technical, production and logistical requirements across multiple stakeholders.
Manage catering, venue bookings and supplier relationships.
Coordinate site visits and event logistics for external venues.
Assist with floor plans, venue set-up and operational planning.
Ensure interpretation and accessibility requirements are fully supported, including BSL provision where required.
Work closely with Production, IT, Estates, Vergers, Worship, Finance and other internal teams to deliver successful events.
Support programme implementation and event communications.
Support volunteer recruitment and engagement.
Coordinate staffing requirements and event briefings.
Build strong relationships with volunteers and event teams onsite.
Ensure all staff and volunteers are equipped with the information they need to fulfil their roles effectively.
Support the implementation of safeguarding processes and escalate concerns appropriately.
Ensure health and safety measures are considered and implemented across all events.
Assist with risk management, compliance and insurance requirements where relevant.
Take ownership of key event workstreams during Leadership Conference.
Develop and execute detailed operational plans for allocated event areas.
Manage budgets and purchasing responsibilities within assigned projects.
Identify opportunities to improve processes and increase efficiency.
Champion Alpha's standards of communication, hospitality and excellence throughout every stage of the event lifecycle.
Provide additional support to the Head of Events and wider Events team as required.

Requirements

What you’ll need

Committed to the vision of HTB and Alpha
Large event management experience
Hard worker that can handle high pressure and workload in the lead up to a large event
Resilient to keep on going when work gets busy
Able to juggle large and varied workload
Tactful and diplomatic
Flexibility in working hours in the lead up to the event due to trainings, event set up, event days and pack down
A team player with a flexible attitude
Excellent attention to detail and strategic thinker

Benefits

Comp & perks

25 days annual leave (plus public holidays) , which increases with length of service
Pension scheme contributions
Employee Assistance Programme for confidential support
Medicash plan
Enhanced maternity, paternity, adoption, and shared parental leave
Access to training and development resources to help you grow in your role