Executive Assistant, Senior Vice President of PS Marketing

Executive Assistant providing advanced administrative support to upper-level executives at HP. Managing schedules, coordinating travel, and handling sensitive information with discretion.

Posted 7/14/2026full-timePalo Alto • California, Texas • 🇺🇸 United StatesSenior💰 $40 - $61 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing high-level administrative support, including scheduling, travel coordination, and stakeholder communication. Proficient in managing executive calendars and facilitating effective departmental coordination.

Highest-signal resume keywords

Executive Calendar ManagementTravel CoordinationMeeting PreparationStakeholder CommunicationAdministrative Support

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SchedulingTravel Itinerary PreparationDocument ManagementBasic ResearchAudio-Visual Setup

Soft Skills

Organizational SkillsInterpersonal CommunicationAttention to Detail

Tools & Technologies

Conference Room Reservation SystemsOffice Equipment

Industry Keywords

Administrative SupportOffice ServicesExecutive Support

About the role

Key responsibilities & impact

Holds responsibility for performing tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Requirements

What you’ll need

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including;
4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off