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Executive Assistant, Senior Vice President
HPExecutive Assistant supporting SVP of HP Solutions Marketing at HP. Managing calendars, travel, and coordinating executive initiatives across the organization.
About the role
Key responsibilities & impact- Provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing.
- Serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise.
- Manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.
- Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
- Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
- Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
- Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross‑functional planning sessions.
- Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
- Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross‑org initiatives.
- Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
- Provides general administrative and office support as required, including document management, mailing, and coordination of office services.
Requirements
What you’ll need- Recommended High School Diploma, GED, or equivalent required; additional education or training preferred.
- Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
- Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.
- Knowledge & Skills: Executive-Level Administrative Support, Calendar and Time Management, Travel Planning and Expense Management, Microsoft 365 (Outlook, PowerPoint, Excel, Word), Microsoft SharePoint, Presentation and Document Preparation, SAP Applications, Budgeting, Invoicing, and Expense Reporting, Marketing and Business Acumen, Office and Vendor Management, Data Entry and Reporting, Purchasing and Office Supply Management, Cross-Organizational Skills, Effective Communication, Results Orientation, Learning Agility, Digital Fluency, Customer Centricity, Discretion and Sound Judgment.
Benefits
Comp & perks- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- Generous time off policies, including;
- 4-12 weeks fully paid parental leave based on tenure
- 13 paid holidays
- 15 days paid time off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Calendar ManagementTravel PlanningExpense ManagementData EntryDocument PreparationBudgetingInvoicingReportingOffice ManagementVendor Management
Soft Skills
Effective CommunicationDiscretion and Sound JudgmentResults OrientationLearning AgilityCustomer Centricity
Certifications
High School DiplomaGED