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HP

Executive Assistant – Division President

HP

Executive Assistant responsible for managing executive support tasks at HP. Handling executive travel, scheduling, and internal communications while maintaining confidentiality and discretion.

Posted 6/6/2026full-timePalo Alto • California, Texas • 🇺🇸 United StatesSeniorLead💰 $40 - $61 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills
Administrative SupportCalendar ManagementCustomer Relationship ManagementEvent PlanningExecutive Information SystemsExpense ReportsProofreadingTravel ArrangementsTaking Meeting MinutesOffice Management
Soft Skills
Organizational SkillsCommunication SkillsCollaborationTime ManagementProblem Solving
Tools & Technologies
Microsoft SharePointSAP ConcurOffice Equipment
Certifications & Qualifications
High School DiplomaGeneral Education Diploma (GED)
Industry Keywords
Executive SupportData CompilationStakeholder CommunicationEmployee EngagementTeam Operations

About the role

Key responsibilities & impact
  • Provides advanced tactical and strategic administrative support to upper-level executives within the organization
  • Manages key records and compiles data for reports
  • Prepares expense reports and handles executive presentations
  • Takes ownership of executives' calendars, scheduling complex meetings
  • Acts as a gatekeeper for communications
  • Manages all aspects of executive travel
  • Collaborates with Chief of Staff on planning and prioritization
  • Generates statistical and analytic reports for utilization by the organization
  • Acts as a primary point of contact for stakeholders
  • Supports employee engagement and team operations by coordinating team communications

Requirements

What you’ll need
  • High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence
  • 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
  • Knowledge & Skills: Administrative Support
  • Calendar Management
  • Customer Relationship Management
  • Event Planning
  • Executive Information Systems
  • Expense Reports
  • Microsoft SharePoint
  • Office Equipment
  • Office Management
  • Office Supply Management
  • Organizational Charts
  • Proofreading
  • Purchasing
  • SAP Concur (Travel And Invoice Software)
  • Taking Meeting Minutes
  • Travel Arrangements

Benefits

Comp & perks
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Long term/short term disability insurance
  • Employee assistance program
  • Flexible spending account
  • Life insurance
  • Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
  • 13 paid holidays
  • 15 days paid time off