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About the role
Key responsibilities & impact- Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
- Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
- Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
- Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
- Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
- Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
- Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
- Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.
Requirements
What you’ll need- Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
- Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.
- Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.
- Preferred: experience providing guidance to other EAs/admins, including coverage planning, standard work, delegation, and onboarding, in a matrixed or fast-scaling organization.
Benefits
Comp & perks- Not Specified 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experienceexecutive supporttravel planningmeeting schedulingemail managementexpense processingorg chart maintenancecommunication facilitationcontinuous improvementprocess efficiency
Soft Skills
professionalismdiscretionconfidentialityattention to detailrelationship managementcross-team collaborationadaptabilitytime managementproblem-solvingleadership