Executive Assistant – CTO, Software

HP France

Executive Assistant to CTO at HP enhancing productivity using AI tools. Coordinate across teams globally supporting senior technology executives in a fast-paced environment.

Posted 5/28/2026full-timePalo Alto • California, Washington • 🇺🇸 United StatesSeniorLead💰 $40 - $61 per hourWebsite

About the role

Key responsibilities & impact

Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.

Requirements

What you’ll need

Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.
Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.
Preferred: experience providing guidance to other EAs/admins, including coverage planning, standard work, delegation, and onboarding, in a matrixed or fast-scaling organization.

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencemeeting schedulingtravel planningemail managementexpense processingorg chart maintenancecommunicationrelationship managementcontinuous improvementprocess efficiency

Soft Skills

professionalismdiscretionconfidentialityattention to detailability to work under tight deadlinesoperational paceguidancecoordinationanticipation of needscollaboration