Office Print Solutions Executive Assistant

HP France

Executive Assistant providing administrative support to the Division President of Office Print Solutions business. Managing calendars, complex meetings, and executive travel arrangements with discretion.

Posted 5/20/2026full-timePalo Alto • California, Washington • 🇺🇸 United StatesSeniorLead💰 $83,000 - $127,800 per yearWebsite

About the role

Key responsibilities & impact

Provides advanced tactical and strategic administrative support to the Division President of the Office Print Solutions business.
Takes ownership of executives' calendars, scheduling and supporting complex meetings, and managing all aspects of executive travel.
Acts as a gatekeeper, screening and prioritizing appointments and emails.
Manages all aspects of executive travel, including international trips and visa applications.
Generates statistical and analytic reports for utilization by the organization.

Requirements

What you’ll need

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Administrative Support
Booking (Sales)
Calendar Management
Customer Relationship Management
Event Planning
Executive Information Systems
Expense Reports
Microsoft suite
Invoicing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Organizational Charts
Proofreading
Purchasing
Travel and Invoice Software
Taking Meeting Minutes using Zoom or MS Teams
Travel Arrangements
Workflow Management

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementevent planningexpense reportsinvoicingproofreadingtravel arrangementsworkflow managementcustomer relationship managementexecutive information systems

Soft Skills

organizational skillscommunication skillstime managementattention to detailproblem-solvingprioritizationgatekeepingstrategic thinkingtactical supportinterpersonal skills

Certifications

High School DiplomaGeneral Education Diploma (GED)